Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Procurement Assistant / Purchasing Assistant / Procurement Coordinator Role Description We are seeking an organized, proactive, and detail-oriented Procurement Assistant / Purchasing Assistant / Procurement Coordinator to facilitate smooth purchasing workflows, manage purchase order life cycles, and support vendor coordination. In this entry-to-junior procurement role, you will collaborate closely with Procurement Executives, Sourcing Managers, Warehouse Leads, and Accounts Payable Specialists to ensure goods and services are acquired accurately, cost-effectively, and on schedule. You will be responsible for creating and issuing Purchase Orders (POs), sourcing competitive vendor quotations, tracking shipment delivery dates, and verifying inbound delivery documentation against purchasing records. Responsibilities include updating central supplier databases, resolving minor price or quantity discrepancies, assisting with supplier performance evaluations, and maintaining compliant purchasing audit trails. Success in this position requires sharp numerical precision, clear professional communication, proficiency in spreadsheet tools and ERP inventory modules, and a methodical approach to supply management. Qualifications - Education: Bachelor's degree or Diploma in Supply Chain Management, Procurement, Business Administration, Logistics, or a related field. - Procurement Foundations: Solid understanding of purchasing cycles, requisition-to-purchase order (R2PO) workflows, competitive quotation collection, and vendor tracking. - Purchase Order Administration: Hands-on experience or academic training in creating, issuing, expediting, and closing out Purchase Orders (POs). - Quotation & Commercial Analysis: Ability to compile Request for Quotations (RFQs), summarize vendor bids into comparative price matrices, and evaluate basic lead times and payment terms. - 3-Way Matching & Record Verification: Experience verifying Purchase Orders, Goods Receipt Notes (GRNs), and Supplier Invoices alongside Accounts Payable to ensure billing accuracy. - Vendor Coordination & Relations: Professional written and verbal communication skills to correspond with suppliers, track order fulfillment statuses, and resolve delivery delays. - ERP & Procurement Systems: Working knowledge of or direct exposure to ERP software or procurement modules (e.g., SAP MM, Oracle NetSuite, Microsoft Dynamics 365, or Zoho Inventory). - Spreadsheet Proficiency: Intermediate skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS) for tracking open purchase orders and tracking spend records. - Documentation & Audit Compliance: High attention to detail in organizing vendor contracts, compliance certificates, warranty records, and purchasing documentation. - Professional Attributes: Strong organizational habits, sharp analytical thinking, high personal integrity, and the ability to operate effectively under operational deadlines.

• Procurement Assistant / Purchasing Assistant / Procurement Coordinator

  Dubai, United Arab Emirates

• Procurement Assistant / Purchasing Assistant / Procurement Coordinator

  Dubai, United Arab Emirates

• Procurement Assistant / Purchasing Assistant / Procurement Coordinator

  Dubai, United Arab Emirates