Company Secretary

Job Title: Company Secretary / Corporate Administrator Location: Hong Kong Reports to: Director / Owner About NGL NGL is a Hong Kong-licensed Trust and Company Service Provider (TCSP) delivering end-to-end corporate solutions — from company incorporation and deregistration to audit, accounting, taxation, and corporate advisory services. We partner with leading banks and payment platforms across multiple jurisdictions to give clients seamless, secure, and compliant financial services. Founded by a diverse team of financial services professionals with a combined decade of experience across consulting, financial planning & analysis, and company formation, NGL is built on collaboration and collective action. The Role We're looking for a hands-on Company Secretary to own the full lifecycle of company incorporations and provide broader administrative support. You'll work directly with the business owner in a flexible, close-knit setting — a great fit for someone who wants real ownership over their work. What You'll Do Company Incorporations - Prepare and file incorporation documents with the Companies Registry, including the NNC1, Articles of Association, and IRBR1 - Draft company resolutions and statutory forms Filings & Regulatory Submissions - Submit incorporation applications and follow up through to Certificate of Incorporation and Business Registration Certificate - File annual returns (NAR1) and changes in company particulars (director, secretary, registered address — ND2A, ND4, etc.) Company Secretarial & Compliance - Maintain statutory books and registers (members, directors, secretaries, charges) - Prepare board minutes and resolutions - Maintain and update the Significant Controllers Register (SCR) - Track filing deadlines and ensure compliance with the Companies Ordinance (Cap. 622) Administrative Support - Manage client communications on incorporation progress - Issue invoices for incorporation services - Organise physical and digital client files - Order company kits, stamps, and share certificates - Provide basic guidance to clients on corporate bank account opening - Support ad hoc AML/due diligence document screening as required under TCSP obligations What You Bring - 1–3 years' experience in a company secretarial role in Hong Kong, ideally at a TCSP or professional firm - Solid working knowledge of the incorporation process (paper and e-filing) and common statutory forms - Comfort with the Companies Registry e-filing system and Microsoft Office; CS software experience a plus - Strong written English and conversational Cantonese/Mandarin (Mandarin a plus) - Detail-oriented, self-sufficient, dependable, and comfortable taking ownership

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