Front Desk Specialist (4 Months Contractor)

Reception responsibilities: - Greeting clients, visitors, and staff with in a professional and courteous demeanor and managing check-ins with efficiency. - Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism. - Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use. - Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed. - Maintaining a clean and organized reception area with high standards. - Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings. - Monitoring and ordering office & pantry supplies in collaboration with the facilities or procurement team. - Adhering to security protocols by managing visitor logs, issuing access badges and monitoring building entry procedures. - Coordinating the process of obtaining building permits and supporting employees with building and parking access. - Arranging business cards for new recruits. - Helping guests by coordinating with internal teams to arrange refreshments during meetings. - Processing contracts renewal for Admin services for all Gulf-Levant offices. - Prepare and process Shopping cart, PO, invoices for approval, ensuring timely payments to vendors and service providers. - Liaising with accounts for Invoice processing. - Supporting Brand teams with shipping of brand materials - Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics - Any Adhoc support that may be needed/requested. - Assist with vendor creation by loading new Vendors in the relevant system. Qualifications: - High School diploma or equivalent required. Some college or further education preferred. - Strong communication and interpersonal skills required. - Demonstrates decision making and organizational skill. - Must be proficient in the use of Microsoft Word, Excel, Windows, PowerPoint and basic computer use. - Preferred: least 2 years of customer relations experience.

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