Government Relations & Administration Manager

Job Description Summary The Government Relations & Administration Manager is responsible for managing administrative operations, travel arrangements, and all government-related processes for Aviagen’s Saudi organization. This role ensures full compliance with Saudi labor and immigration laws while providing essential support across business. The position plays a key role in maintaining smooth office operations, facilitating employee mobility, and representing the company with government authorities. Job Description - Travel Management - Coordinate all travel arrangements, including flights, hotels, visas, car rentals, and transfers. - Manage hotel bookings and lead annual contract negotiations with selected hotel partners. - Prepare invitation letters and support visa processing for employees and visitors. - Oversee travel approval workflows and ensure accurate completion of required forms. - Deliver travel policy and security training during new hire induction. - Provide guidance and follow-up regarding vaccination requirements for business travel. - Events & Meeting Management - Coordinate logistics for events and meetings, including venue booking and meeting room setup (with equipment). - Prepare and manage participant lists, catering arrangements, gifts, and transportation. - Manage all event-related communications and liaise with internal and external stakeholders. - Administrative & Office Support - Provide general administrative support to the Aviagen Arabia office. - Assist with document preparation, filing, correspondence, and general office coordination as needed. - Employee Visa & Work Authorization Management - Coordinate the issuance, renewal, transfer, and cancellation of Iqamas (residency permits). - Manage end-to-end visa processing for new employees, including employment visas, medical tests, and onboarding documentation. - Monitor visa and Iqama expiry dates and ensure timely renewals. - Process exit/re-entry visas and final exit documentation through relevant government portals. Specific Duties - Government Portal Management - Maintain and update accurate records on platforms such as: - Absher - Qiwa - Muqeem - GOSI - Mudad - Chamber of Commerce - Ministry of Labor (MOL) portals - Ensure data accuracy, timely processing, and full compliance with government regulations. - Regulatory Compliance & Business Support - Ensure compliance with Saudi labor law, immigration policies, and Saudization requirements. - Support business in preparing documentation for audits, inspections, and legal reporting. - Keep management informed about regulatory updates and organizational implications. - Assist with Nitaqat and workforce nationalization initiatives. - Government Relations & Representation - Represent the company in dealings with government agencies, including: - Ministry of Human Resources & Social Development - Passport Office (Jawazat) - Ministry of Interior - Chamber of Commerce - Municipalities and other relevant bodies - Build and maintain strong relationships to facilitate timely processing of employee and company requests. - Employee & Administrative Support - Provide employees with guidance on government-related matters (e.g., Iqama issues, visas, sponsorship). - Assist relevant departments in issuing employment letters, certificates, and documents requiring government attestation. - Support onboarding and offboarding processes involving government approvals. - Act as the main point of contact for administrative and government requests across departments. Staff Management: n/a Financial Management: n/a Travel: Minimal Specific Experience Personal Requirements for the role - Diploma or Bachelor’s degree in Business Administration, HR, Public Administration, or a related field. - 4–7 years of experience in government relations within Saudi Arabia (preferably in a multinational environment). - Solid experience using Saudi e-government systems. Competencies, Skill & Attributes - Reporting: Recording, reporting, analysis of financial information - Communication: active communication with superiors and subordinates as well as strong written communication skills - Problem-solving: analyze past and current performance and recommend objectives to improve work processes - Ability to work in a cross-cultural environment - Ability to multi-task, analyze and identify variances - Strong knowledge of Saudi Labor Law, immigration regulations, and Saudization requirements. - Proficiency in all relevant government platforms (Absher, Qiwa, Muqeem, GOSI, Mudad). - Excellent organizational, coordination, and documentation skills. - Strong communication skills in Arabic and English. - Ability to manage confidential information with integrity and professionalism. - Customer-focused and able to work effectively under pressure. - High attention to detail and accuracy. - Professional demeanor and excellent interpersonal skills. - Proactive, reliable, and service-oriented - Experience managing governments relationship and facilities coordination. - Language: Proficiency in English & Arabic

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