Operations Executive

Location: VASA – Vydehi Advanced Simulation Academy, Bengaluru Department: Operations & Administration Experience: 2–5 years Employment Type: Full-Time Reporting To: National Head – Simulation & Training Job Summary The Operations Executive will be responsible for coordinating day-to-day operational activities of VASA, ensuring smooth execution of training programs, workshops, simulation activities, facility management, inventory control, documentation, and stakeholder coordination. Training & Workshop Coordination - Coordinate participant registrations and maintain training databases. - Collect participant details and prepare final participant lists before programs. - Create and manage communication channels including WhatsApp groups and email communications. - Coordinate with faculty, instructors, and participants for smooth workshop execution. - Support training logistics and learning space preparation. Facility & Equipment Management - Monitor and maintain simulation labs, classrooms, and training facilities. - Coordinate preventive maintenance, repairs, and vendor support. - Maintain records of equipment servicing, AMCs, and maintenance activities. - Coordinate with IT and technical teams for operational requirements. Inventory & Asset Management - Maintain inventory records of simulation equipment, consumables, and academy assets. - Monitor stock levels and initiate procurement requests when required. - Coordinate storage, issuance, and tracking of resources. - Maintain asset registers and inventory reports. Documentation & Reporting - Maintain records of workshops, simulation sessions, attendance, and participant databases. - Update and maintain operational master sheets and trackers. - Coordinate certificate preparation and printing. - Prepare weekly and monthly operational reports. - Record and maintain Minutes of Meetings (MoM). Administration & People Management - Coordinate housekeeping, security, and support staff activities. - Monitor participant flow and ensure smooth functioning during programs and events. - Maintain effective communication with stakeholders and management teams. Excel & Accounts Management - Maintain and update Excel-based operational, inventory, and financial trackers with accuracy and consistency. - Prepare expense statements, petty cash records, and vendor payment trackers for academy operations. - Reconcile invoices, purchase orders, and payment records with finance and procurement teams. - Use formulas, pivot tables, and data validation to build accurate, audit-ready reports and dashboards. - Support budget tracking and basic accounts coordination in liaison with the finance department Qualification & Experience - Bachelor's Degree in any discipline (MBA preferred). - 2–5 years of experience in operations, administration, training coordination, healthcare, education, or simulation environments. Strong working proficiency in MS Excel (formulas, pivot tables) and basic accounts/expense management is required.

• Service Desk |Certification Program in Financial Services – Operations & Sales

  ExcelR · Hyderabad, Telangana, India

• Assistant Manager – Store Inventory (Operations)

  GIVA · Bengaluru, Karnataka, India

• Junior Manager - Payroll Operations

  DIAGEO India · Bengaluru, Karnataka, India

• Associate Manager - Finance Operations [T500-29286]

  ANSR · Hyderabad, Telangana, India

• Marketing Operations Intern

  BiteSpeed · Bengaluru, Karnataka, India

• Junior Manager- Payroll Operations - 5C

  DIAGEO India · Bengaluru, Karnataka, India