Fit-out Procurement Officer

Role Description: To manage the procurement of materials, subcontractors, and services for interior fit-out projects, ensuring timely sourcing, cost efficiency, compliance with approved materials, and alignment with project specifications and program requirements. Responsibilities: Material Sourcing & Purchasing • Source and procure materials for fit-out projects including: o Joinery materials (MDF, plywood, veneer, laminates) o Finishes (paint, stone, tiles, glass, metal works) o Hardware and accessories • Request quotations from approved suppliers and subcontractors. • Compare prices, technical compliance, and delivery timelines. Purchase Order Management • Prepare and issue purchase orders (POs) in line with approved material submittals. • Ensure all procurement activities comply with company procedures and budget limits. • Track PO status, deliveries, and supplier performance. Supplier Management • Maintain and develop a database of approved suppliers and subcontractors. • Evaluate supplier performance based on quality, cost, and delivery reliability. • Negotiate pricing, payment terms, and contract conditions. Technical Coordination • Coordinate with design, BIM, and engineering teams to ensure material compliance with specifications. • Verify that all materials are approved prior to procurement. • Resolve discrepancies between design requirements and supplier offerings. Project Coordination • Work closely with project managers and site teams to understand material requirements and site priorities. • Ensure timely delivery of materials according to project schedules. • Monitor long-lead items and critical procurement packages. Documentation & Reporting • Maintain procurement logs, RFQs, comparisons, and approvals. • Prepare procurement status reports for management. • Ensure proper filing for audit and ISO compliance.

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