Senior Specialist, Leasing Administration

ROLE PURPOSE Deliver high-level operational, leasing, and administrative execution across the business unit. Act as a critical operational anchor responsible for property data integrity, cross-departmental workflow coordination, B2B marketing support, and lease lifecycle administration. KEY RESPONSIBILITIES Business Data & Portfolio Reporting - Maintain and audit operational ledgers (rent rolls, project pipelines, marketing spend, and portfolio KPI trackers). - Consolidate weekly/monthly management dashboards; collaborate with Finance for revenue reconciliation, commission tracking, and budget control. Cross-Functional Workflow & Operations Coordination - Assist in refining and maintaining Standard Operating Procedures (SOPs) for operational efficiency. - Coordinate daily workflows across Leasing, Legal, Finance, Asset Management, and IT. - Organize key management meetings, compile executive briefing packages, take actionable minutes, and monitor action items to completion. B2B Marketing & Asset Events - Execute asset-level B2B marketing initiatives and promotional events (e.g., Open Days, roadshows, client site visits, and industry exhibitions). - Manage end-to-end event logistics, vendor procurement, budget tracking, and campaign ROI summaries. - Maintain and update market intelligence/competitor databases for senior leadership review. Leasing Administration & Tenant Liaison - Oversee lease milestone tracking. - Manage contract documentation workflow. - Maintain accurate records within the proprietary in-house CRM system and route tenant service requests seamlessly to property management teams. Ad-Hoc Duties - Support special operational projects and corporate assignments as designated by the Department Head. QUALIFICATIONS & REQUIREMENTS - Bachelor’s degree in Real Estate, Business Administration, Economics, or a related discipline. - 2–4 years of operational support or leasing administration experience within commercial real estate firms, REITs, or corporate environments. - Proficient in English, Cantonese, and Mandarin (written and spoken). - Advanced MS Excel capabilities (Pivot Tables, XLOOKUP, data validation, dynamic charts); proficient in MS PowerPoint for management-level reporting. - Comfortable with using proprietary in-house CRM / management systems with a quick learning ability. - Meticulous attention to detail, strong multi-tasking skills, and a proactive, ownership-driven mindset.

• Senior Officer (Leasing Marketing & Promotions - Administration Support) (6-month contract)

  Yau Tsim Mong District, Hong Kong SAR