Office Administrator

We are seeking a highly organized, tech-savvy, and effective communicator to join our team as an Operations Administrator. The ideal candidate will have strong computer skills, excellent communication abilities, and a sharp focus on reporting and creating impactful PowerPoint presentations. This role involves managing administrative functions within the maintenance department, streamlining reporting processes, and ensuring clear communication across teams. Key Responsibilities: Reporting & Analysis: - Develop and maintain comprehensive reports related to maintenance operations. - Monitor and analyze key performance metrics, ensuring data accuracy and consistency. - Create detailed and visually engaging PowerPoint presentations for internal meetings, leadership updates, and stakeholder reports. - Prepare regular maintenance performance dashboards to evaluate team productivity and service outcomes. Documentation & Record Keeping: - Maintain accurate records of maintenance schedules, reports, inventory management, and operational data. - Ensure proper documentation for maintenance projects, corrective actions, and preventive maintenance activities. Communication & Coordination: - Act as a liaison between the maintenance team, other departments, and management, ensuring the smooth flow of information. - Coordinate meetings, follow-ups, and track progress for maintenance-related tasks. - Assist with the communication of updates and changes in the maintenance schedule to relevant stakeholders. Administrative Support: - Provide administrative support for the daily operations of the maintenance team, including data entry, filing, and record organization. - Assist in the preparation of maintenance budget reports and other relevant documents. Technology Management: - Ensure the effective use of maintenance management software and other digital tools for tracking maintenance operations. - Advantage having SAP & Maximo software. Required Skills & Qualifications: Computer Proficiency: - Advanced knowledge of Microsoft Office Suite (especially Excel, PowerPoint, and Word). - Strong experience in creating detailed reports, dashboards, and presentations using PowerPoint and Excel. Effective Communication: - Strong verbal and written communication skills, with an ability to present data clearly and concisely to both technical and non-technical audiences. - Ability to produce professional and engaging PowerPoint presentations for leadership and stakeholders. - Attention to Detail: - Exceptional organizational skills with a keen eye for accuracy in all administrative and reporting tasks. - Time Management & Multitasking: - Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Preferred Qualifications: - Previous 5 years experience in similar role. - Bachelor's degree in Business Administration, Operations Management, or a related field.

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