Project Coordinator Fitout

Responsibilities Project Coordination & Support - Assist the Project Manager in planning and executing fit-out projects. - Coordinate daily activities between site, design, procurement and subcontractors. - Follow up on project tasks and ensure timely closure of actions. Site Coordination - Monitor site progress and provide updates to the Project Manager. - Coordinate subcontractors, labour teams and site engineers. - Ensure required materials and resources are available on site. Design & Technical Coordination - Track shop drawings, GFC drawings and material submittals. - Coordinate with Design and BIM teams for revisions and approvals. - Support the resolution of RFIs and technical issues. Procurement Coordination - Follow up on material deliveries and long-lead items. - Coordinate with Procurement on purchase orders and supplier updates. - Highlight delays or risks that may affect the project schedule. Documentation & Reporting - Maintain drawing registers, material submittals, RFIs and approval logs. - Prepare daily/weekly project progress reports. - Support the preparation of project status presentations. Stakeholder Communication - Coordinate between clients, consultants, site teams and internal departments. - Assist with site meetings and prepare meeting minutes. - Maintain proper documentation of instructions and decisions. Quality & Compliance - Support the QA/QC team with inspections and snag lists. - Ensure work complies with project specifications and approved drawings. - Follow up on corrective actions for site issues. Requirements Education - Bachelor’s Degree in Civil Engineering, Architectural Engineering, Construction Management, or a related field. Experience - 2–5 years of relevant experience. - Experience in fit-out, construction, steel, modular/PODs, or manufacturing industries. - Experience in project/site coordination, drawings, material submittals and project documentation. Technical Skills - Proficiency in MS Office – Excel, Word, PowerPoint & MS Project. - Basic knowledge of AutoCAD. - Experience with document control platforms such as Aconex or BIW. - Understanding of shop drawings, GFC drawings, RFIs and material submittals. - Basic understanding of project planning, QA/QC and HSE requirements. Additional Qualifications - Exposure to PMP/PRINCE2 or project management training is an advantage. - Basic HSE awareness training is preferred. Languages - English required. - Hindi or Arabic preferred. Other Requirements - Driving licence preferred where operationally required. - Willingness to travel and flexibility with working hours. - Strong coordination, communication, documentation and follow-up skills.

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