Job Description
Job Summary We are looking for a highly organized, professional, and proactive Executive Secretary to support the CEO and help manage executive office operations efficiently. The role requires strong communication, coordination, follow-up, and confidentiality skills in a fast-paced business environment. Key Responsibilities - Manage the CEO's calendar, meetings, appointments, travel arrangements, and daily priorities - Coordinate internal and external communications on behalf of the CEO - Prepare professional emails, reports, presentations, meeting minutes, and executive correspondence - Track tasks, follow-ups, action items, and executive priorities across departments - Coordinate with management, internal teams, clients, partners, stakeholders, and government entities when needed - Organize executive meetings, board-related matters, records, and confidential documents with high accuracy - Support executive decision-making through coordinated and reported information - Maintain confidentiality and handle sensitive information professionally - Assist in improving executive workflow, administrative processes, and office efficiency - Support daily executive and administrative operations efficiently Requirements Requirements - Previous experience as an Executive Secretary, Executive Assistant, or similar executive support role - A bachelor's degree is preferred, and candidates with a degree in Information Technology, Computer Science, Computer Engineering, or related technical fields will receive additional consideration - Strong organizational, communication, and multitasking skills - Professional verbal and written communication skills in English and Arabic - High level of professionalism, confidentiality, dependability, and attention to detail - Strong follow-up, coordination, and problem-solving abilities - Ability to work under pressure and manage multiple priorities - Proactive mindset with a strong sense of ownership and accountability - Strong proficiency in AI tools, Microsoft Office, and modern digital work environments
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