Secretary

We are looking for a Secretary to provide administrative and coordination support to the Quality & Safety Department and ensure smooth and organized daily operations. Key Responsibilities: - Manage daily administrative activities, including meetings, appointments, correspondence, and scheduling. - Maintain and control Quality & Safety documents, records, registers, and tracking systems. - Coordinate document distribution and ensure proper version control and confidentiality. - Prepare meeting agendas, record minutes, track action items, and follow up with relevant stakeholders. - Assist in preparing weekly and monthly Quality & Safety reports, dashboards, and presentations. - Maintain inspection, audit, incident, corrective action, and training trackers. - Coordinate with HSE, HR, Operations, and project/site teams on administrative and documentation requirements. - Support internal and external audits by organizing and submitting required documentation. - Maintain employee training records, certifications, inductions, and competency documentation. - Prepare reports, presentations, and administrative documents using Microsoft Word, Excel, Outlook, and PowerPoint. - Ensure accuracy, proper filing, and timely completion of administrative and documentation tasks. Education & Experience: - Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field. - 3–5 years of experience as a Secretary, Coordinator, Document Controller, or Administrative Assistant. - Fluent in English, both written and spoken.

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