Executive Assistant & Office Manager

Reporting to: President, APAC Job Summary The Executive Assistant and Office Manager is responsible for providing high-level administrative and secretarial support to the President, APAC and leadership team members, while overseeing day-to-day office operations, facilities coordination, vendor liaison, travel arrangements and general administrative support. This role requires a highly organised, discreet and proactive individual who can manage confidential information, support a professional office environment. Job Description Executive Administrative Support – President, APAC - Provide comprehensive administrative and secretarial support to the President, APAC. - Handle confidential information with a high level of integrity, professionalism and discretion. Administrative Support – Local Leadership Team - Coordinate travel arrangements, including visa application support. - Coordinate regional meetings, business reviews, budget reviews, town halls or internal events as needed. - Assist with ad hoc business coordination and administrative projects as assigned. Office Operations and Administration - Act as the first point of contact for external calls and guests, while managing visitor reception, incoming and outgoing mail, packages, courier deliveries and document circulation. - Serve as a key point of contact for vendors, clients and internal stakeholders, managing correspondence and inquiries professionally where required. - Oversee daily office operations to ensure a clean, safe, organised and comfortable work environment. - Manage office supplies, office equipment, pantry supplies and related administrative requirements. - Manage and coordinate office-related vendors and service providers, including local hotel vendors, travel agency, courier, facilities and other administrative support vendors as required. - Coordinate travel arrangements, including flights, accommodations, land transfers, and visa application support for incoming visitors to the IMCD Singapore office. - Coordinate logistics for internal and external meetings and events, including venue and restaurant bookings, refreshments, meeting room arrangements and related administrative support for employees, visitors and business guests. - Maintain office records, documentation and administrative files in an organised and up-to-date manner. - Coordinate office facility and safety management matters, liaising with the landlord, building management and vendors to resolve issues promptly. - Support office improvement initiatives, including office fit-out, expansion and renovation matters. Other Duties - Perform any other duties as assigned. Requirements - IT literacy and proficiency in Microsoft Word, Excel, PowerPoint and Outlook - Confident in learning and using computer software quickly - Able to communicate effectively in English - Diploma / Degree holder with prior experience in administrative roles - Strong interpersonal, written and communications skills - Meticulous, analytical, organized, resourceful, self-motivated and enjoy challenges - Excellent organizational and time management skills, with the ability to multi-task and prioritize tasks - Mature and adaptive and able to interact well with all levels - Flexibility to adapt to a fast-paced and rapidly changing environment - Ability to work independently and as part of a team

• Senior Airport Emergency Officer (Feb 2027 Intake)

  Changi Airport Group · Singapore, Singapore

• Technical Officer

  JLL MENA · Singapore, Singapore

• Executive/Senior Executive/Assistant Manager (Office of Student Life)

  Singapore, Singapore

• Safety Officer

  Singapore, Singapore

• Project Management Officer (PMO) (Finance, Budgeting, Forecasting)

  Avensys Consulting · Singapore, Singapore

• Senior/ Manager, HR (Manpower Planning & Analytics), EGH Planning Office

  Eastern General Hospital · Tampines, East Region, Singapore