Administrative Officer - UAE Nationals Only

Summary Of Functions Coordinates, oversees, and/or performs a wide variety of support activities, secretarial services, and confidential assignments for the office or College of Dentistry. Essential Duties & Responsibilities - Provides staff and office support for the office / college, that includes screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries as they arise. - Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and takes minutes, and provides administrative support and follow-up on matters arising from meetings. - Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. - Assists in the scheduling and coordination of the manager's appointments and travel arrangements. - Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office. - Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities. - Coordinates and oversees the day-to-day management of supplies and equipment for the office. - Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops. - Performs miscellaneous job-related duties as assigned. Qualifications & Experience - A bachelor's degree in business administration, management, education, or a related discipline. - 3-5 years of experience that is directly related to the duties and responsibilities specified. Knowledge & Skills - Records maintenance skills. - Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community. - Ability to create, compose, and edit correspondence and other written materials. - Skill in organizing resources and establishing priorities. - Word processing and/or data entry skills. - Ability to coordinate and organize meetings and/or special events. - Database management skills. - Knowledge of planning and scheduling techniques. - Ability to provide leadership and guidance to administrative support staff and/or students. Working Conditions - Work is normally performed in a typical interior/office work environment. - No or very limited physical effort required. - No or very limited exposure to physical risk. Supervison Reports to: Dean, College of Dentistry Subordinates: N/A

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