Administrative Operations Executive / Operations Administrator / Office Operations Executive

Company not disclosed

Dubai, United Arab Emirates
Salary not specified
Posted
Full-time
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Job Description

Role Description We are seeking a structured, proactive, and detail-oriented Administrative Operations Executive / Operations Administrator / Office Operations Executive to optimize internal administrative workflows, manage facilities and vendor relations, and support cross-functional operational processes. In this mid-level operations role, you will work closely with Department Heads, Office Managers, Procurement Teams, and External Service Providers to maintain a seamless physical and digital working environment. You will be responsible for overseeing daily office logistics, executing vendor contracts and service level agreements (SLAs), managing operational asset inventories, and monitoring facility maintenance. Responsibilities include streamlining standard operating procedures (SOPs), tracking administrative expenditure against operational budgets, managing workspace seating plans and office access systems, organizing executive board meetings or company-wide events, and maintaining compliance with workplace health and safety (WHS) regulations. Success in this position requires strong operational project management, excellent cross-departmental coordination, proficiency in administrative software and data management tools, and a structured, solution-oriented approach to workplace efficiency. Qualifications - Education: Bachelor's degree or Diploma in Business Administration, Operations Management, Facilities Management, or a related business discipline. - Administrative Operations & Workflow Management: Proven track record in executing business operations administration, reviewing administrative workflows, and standardizing corporate operating procedures (SOPs). - Facilities & Workplace Management: Experience managing facilities operations, building maintenance, security access protocols, space planning, and workstation allocation. - Vendor & SLA Management: Capability to source operational service providers (e.g., cleaning, IT hardware maintenance, courier services, catering), evaluate vendor proposals, and enforce contract SLAs. - Budget Tracking & Expense Control: Experience managing administrative petty cash, processing operational invoices, tracking office overhead expenses, and supporting annual budget planning. - Asset & Inventory Management: Proficiency in maintaining company asset registers, tracking hardware/furniture lifecycle management, and auditing office supply inventories. - Compliance & Workplace Health and Safety: Familiarity with local corporate statutory requirements, workplace health and safety (WHS) guidelines, fire safety standards, and insurance claim processes. - Event & Executive Coordination: Strong organization skills in coordinating corporate town halls, board meetings, cross-functional workshops, and executive logistics. - Digital Tools & Spreadsheet Proficiency: Intermediate-to-advanced proficiency in Microsoft Excel / Google Sheets (XLOOKUP, Pivot Tables, process tracking dashboards) and administrative software tools (e.g., Slack, Notion, Asana, or Jira). - Professional Attributes: High organizational agility, strong problem-solving skills, sound commercial acumen, and excellent verbal/written communication across all organizational levels.

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