Administrative Operations Executive / Operations Administrator / Office Operations Executive

Company not disclosed

Dubai, United Arab Emirates
Salary not specified
Posted
Full-time
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Job Description

Administrative Operations Executive / Operations Administrator / Office Operations Executive Role Description We are seeking a highly structured, process-driven, and resource-rich Administrative Operations Executive / Operations Administrator / Office Operations Executive to oversee internal office systems, optimize facilities logistics, and streamline daily business operations. In this mid-level operational role, you will report directly to the Operations Manager or Head of Corporate Services and partner closely with Procurement, HR, Finance, and IT infrastructure teams. You will be responsible for managing corporate vendor contracts, overseeing office facilities and space allocation, enforcing workplace safety standards, and auditing operational expenses. Responsibilities include tracking administrative budgets, coordinating asset management and maintenance schedules, managing office inventory levels, overseeing service-level agreements (SLAs) with external suppliers, and implementing standard operating procedures (SOPs) to boost cross-departmental efficiency. Success in this position requires a strong technical understanding of operations management, advanced analytical proficiency in spreadsheet modeling, exceptional vendor negotiation capabilities, and a proactive, problem-solving mindset. Qualifications - Education: Bachelor's degree or Diploma in Business Administration, Operations Management, Supply Chain, Commerce, or a related discipline. - Operational & Facilities Management: 2+ years of experience overseeing core office operations, managing facilities, supervising administrative workflows, and maintaining operational continuity. - Vendor & Service Level Management: Demonstrated capability in sourcing suppliers, negotiating service contracts, evaluating vendor performance against SLAs, and managing administrative procurement. - Asset & Inventory Control: Practical experience implementing fixed asset registers, tracking company equipment, and managing stock audits for consumable office supplies. - Spreadsheet Modeling & Data Analytics: Advanced skills in Microsoft Excel / Google Sheets (XLOOKUP/VLOOKUP, Pivot Tables, SUMIFS, dynamic charting) for tracking administrative expenditures, budget variances, and utilization metrics. - ERP & Operational Systems: Hands-on experience using ERP applications or administrative management platforms (e.g., SAP, NetSuite, Zoho One, Monday.com, or Jira Service Desk). - Policy Implementation & Compliance: Ability to draft, standardise, and roll out administrative Standard Operating Procedures (SOPs) while maintaining health, safety, and regulatory compliance standards. - Financial & Expense Control: Strong capability in reviewing operational invoices, reconciling administrative budgets, and preparing monthly expense variance analyses for management. - Stakeholder Coordination: Clear, authoritative written and verbal communication skills to align internal business heads, lead administrative support teams, and resolve operational bottlenecks. - Professional Attributes: High organizational acuity, sharp analytical judgment, resilience under operational disruptions, and strong ethical standards regarding corporate asset protection.

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