Office Administrator

We're looking for a reliable and organized Office Administrator & HR Coordinator to support our day-to-day office operations and general HR matters. This role covers the practical, hands-on side of running an office - from managing supplies and coordinating with vendors to supporting team events and onboarding logistics. Responsibilities Office Admin Activities - Monitor stock levels of pantry and stationery supplies and place orders as needed. - Coordinate with building management/landlord on facility-related matters. - Coordinate office cleaning schedules. - Log and track facility repair requests, including air-conditioning, furniture, and equipment. - Coordinate with repair vendors and technicians as required. - Process internal procurement requests from staff. - Track order status and receive and log incoming deliveries. - Issue and collect laptops and other equipment during staff onboarding and offboarding. - Maintain office and equipment inventory records, including assigned devices and the asset register. - Ensure office equipment, furniture, and appliances are kept in good working condition. - Respond to ad hoc administrative requests from staff. - Compile weekly and monthly operational status reports. - Update operational dashboards and KPI trackers. General HR Matters - Assist in organising company events, including team socials, TGIFs, festive celebrations, and employee milestones. - Assist with event logistics, including venue booking, catering, and RSVPs. - Draft and post internal announcements. - Coordinate first-day logistics, including introductions and office tours. - Process onboarding and offboarding checklist items, including equipment returns and access revocation. Requirements - Singapore Citizen or Singapore Permanent Resident. - Diploma or Bachelor's degree in any field of study. - Able to work 1–3 days per week, 8 hours per day. - Prior experience in office administration or HR coordination is preferred. - Comfortable with common office software, including Microsoft 365 and Google Workspace. - Strong organizational skills, attention to detail, and follow-through. - Discretion when handling confidential HR and company information. - Ability to manage multiple small tasks and coordinate with vendors effectively. Nice to Have - Exposure to project tracking tools such as Jira or Microsoft Lists. - Experience organising office events or team activities. - Experience supporting a small or growing team. We seek your understanding that only shortlisted candidates will be notified.

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