Senior Associate, Office of Grants Administration

The Office of Grants Administration serves to provide oversight in grants management and compliance, in order to promote effective stewardship of the approximately SGD$2B of RIE funds managed per tranche by A*STAR as an Implementing Agency or as a Grant Intermediary/Coordinating Office. The responsibilities of the Senior Associate include, but is not limited to, the following: Secretarial, Administrative and Logistical support - Support for grant review meetings, including scheduling, material collation, venue booking, online meeting coordination, meeting setup, catering, travel, accommodation and flight arrangements for reviewers. - Support for ecosystem grant events such as roadshows and briefings on grant policies and funding initiatives - Support for internal A*STAR events such as training workshops and engagement sessions - Support for OGA administrative matters such as procurement and other back office tasks. Grant Communications - Front general communications on grant queries to internal and external stakeholders - Coordinate and tracking of responses from other grant OICs for queries on specific grant schemes or processes - Preparation and dissemination of eDMs and other grant circulars Grant Processes and Documentation Management - Collation and first level checking of grants documentation: - Proposal completeness and PI debarment checks - Progress report submission and KPI verification checks - Claims checks - Data collation and cleaning for grant reports - Updating and upkeep of data entries on digital systems - Archiving of grants documentation - Assisting grant OICs and grant Heads in audits - Assist internal and external stakeholders with routine grant administration issues Requirements - At least 5 years’ experience, preferably in public sector, with at least 3 years’ experience in event management, administrative and/or grants support - Meticulous, well-organised and detail oriented - Able to manage multiple workstreams concurrently - Able to work collaboratively and communicate well, both written and oral, with internal and external stakeholders - Willing to work across different time zones and travel between two locations - Proficient in MS Office suite applications, general IT applications, data collation and cleaning - Experience with event management, grants administration and/or government administration will be an advantage