Office Manager

We are seeking an experienced Office Manager to join a DFSA regulated investment firm based in DIFC. Working within a small, high-touch environment, the successful candidate will manage office operations, provide executive support to the Founder/CIO, and coordinate with external service providers while maintaining the highest levels of discretion and professionalism. Key Responsibilities - Oversee the day-to-day operations of the office and ensure smooth business administration. - Act as the primary liaison with DIFC, building management, and facilities teams. - Manage supplier and vendor relationships, including coordination of office services and maintenance. - Provide Executive Assistant support to the Founder/CIO, including calendar management, meeting coordination, and administrative assistance. - Coordinate with outsourced compliance, legal, and tax service providers for scheduling and administrative matters (non-decision-making role). - Handle DIFC-related administration, including building access requirements, visa processing, and DIFC portal administration. - Maintain confidential records and exercise a high degree of discretion when dealing with sensitive information. Requirements - Minimum 5 years of experience in Office Management, Executive Assistance, or a similar administrative role. - Previous experience within DIFC is highly preferred. - Background in financial services, investment management, asset management, private equity, wealth management, or another regulated environment is strongly preferred. - Familiarity with DIFC procedures, building access, visa administration, and DIFC portal management. - Strong organizational, communication, and stakeholder management skills. - Ability to thrive in a lean team environment and manage multiple priorities independently. - High level of integrity, professionalism, and confidentiality. Preferred Profile - Experience working within a DFSA-regulated organization. - Proven experience supporting senior executives, founders, or C-suite professionals. - Professional, proactive, and comfortable operating in a small, high-touch business environment.

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