Job Description
Office Manager (Fresh Graduate) Position: Office Manager Reporting To: CEO Location: Dubai, UAE Experience: Fresh Graduates Welcome Preference: western candidates preferred Role Overview We are looking for a smart, confident and highly proactive fresh graduate to manage the front office while reporting directly to the CEO. This is not a traditional receptionist or Executive Assistant role. The position combines front-office responsibilities with research, coordination, follow-ups and intelligent management-level assignments directly from the CEO. Key Responsibilities Front Office Management - Manage the front office and ensure smooth daily operations. - Professionally welcome clients, senior executives, business partners and VIP visitors. - Coordinate meeting rooms, appointments and visitor arrangements. - Maintain a professional and organized executive office environment. CEO Office Coordination - Handle specific assignments delegated directly by the CEO. - Follow up with departments on information and actions requested by the CEO. - Coordinate with internal departments and external stakeholders. - Handle sensitive business information with complete confidentiality. Research & Intelligent Tasks - Conduct research on companies, markets, people and business-related topics. - Gather and analyze information and present concise summaries. - Prepare presentations, reports, trackers and management updates. - Understand instructions quickly and independently work towards the required outcome. - Apply good judgement and problem-solving skills to ad-hoc assignments. Coordination & Follow-Up - Track pending tasks and ensure timely follow-up. - Coordinate information between different departments. - Maintain organized records and documentation. - Support special projects and management requirements as needed. Requirements - Fresh graduates are encouraged to apply. - Western candidates preferred. - Bachelor's degree in business administration, Management, Communications, Hospitality or a related discipline. - Excellent written and spoken English. - Strong proficiency in PowerPoint, Excel, Word and Outlook. - Smart, analytical and quick-thinking. - Strong research and problem-solving abilities. - Excellent communication and interpersonal skills. - Confident, professional and highly organized. - Ability to understand and execute tasks with minimal supervision. - Comfortable interacting with senior executives and VIP stakeholders. - Proactive, discreet and capable of maintaining strict confidentiality.
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