Executive Secretary

Job Summary To provide comprehensive administrative support to ensure smooth day-to-day operations by coordinating meetings, handling correspondence, following up with departments, and ensuring efficient execution of all office and administrative tasks. ROLES & RESPONSIBILITIES - Manage and organize the daily calendar and schedule of the Executive Committee. - Prepare meetings by sending invitations, setting agendas, and taking minutes. - Follow up on meeting outcomes and ensure actions are completed by the responsible parties. - Handle incoming calls, respond to inquiries, and direct them appropriately. - Draft and format reports, letters, and internal/external communications. - File and organize both physical and digital documents securely and efficiently. - Coordinate with other administrative teams to support seamless operations. - Perform general office duties such as printing, copying, and handling mail. QUALIFICATIONS Minimum Education Required - Bachelor’s degree in administration, Secretarial Studies, or any related field. - Proficiency in computer use and MS Office programs (Word, Excel, PowerPoint, Outlook).

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