Executive, Technical

Drydock Support - Assist Technical Sup in preparing Authorisation for Expenditure (AFE) based on the appropriate Work Breakdown Structure and ensure completeness in the scope of work. - Coordinate with the AP team and vendors on advance and milestone payments. - Plan and track all spares and equipment required for drydock. - Update and maintain the Shipment Monitoring Form. - Coordinate, compile and perform verification on manhours and timesheet submitted by service engineers. - Track variation orders from shipyard and update cost control team. - Update and assist in closing out open POs (for POs raised by TE). - Escalate pending drydock tasks, delays, or outstanding issues to the Technical Superintendent. - Maintain proper drydock documentation and ensure all relevant files are accurately saved in the drydock SharePoint folder. - Maintain critical drydock documentation for postmortem review and future planning purposes. Budget preparation - Consolidate recurring subscription fee listings from SAP/ANS NS and submit to the Technical Manager for reference. - Monitoring of Technical Vessel Operating Expenditure (“VOE”) - Support the Technical Manager with basic analysis of VOE trends and variances. - Support in the monthly accruals review for Technical VOE. Asset Management and Compliance - Maintain and update vessel's trading certificates - Apply for the renewal of key certificates such as Bunker Convention Certificate, ship station license and Wreck Removal Certificate from the vessel's flag - Extract ABS NS reports for circulation and highlight critical issues to the Technical Superintendent and Technical Manager. - Prepare and circulate the monthly vessel compliance status report - Support on documentation requirements in event of insurance claims - Download quarterly class status reports from class websites and arrange distribution to vessels. - Track vessel offloads of lube oil, fuel oil, and fresh water samples for shore-based laboratory analysis. Other Support - Preparation of purchase orders for Technical related spent - Administrative support to technical team which may include expediting delivery of critical parts for vessels and ad hoc payment request for urgent purchases as well as travel arrangements. - Process non-PO transactions via Esker - Conduct inventory count reconciliation Qualifications - Diploma or degree in any discipline. Fresh graduates are welcome to apply.

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