Maintenance Coordinator Workshop Planner

Company not disclosed

United Arab Emirates
Salary not specified
Posted
Full-time
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Job Description

🔧 We're Hiring: Maintenance Coordinator Workshop Planner 📍 Location: United Arab Emirates (Remote) 🕒 Employment Type: Full-Time 💼 Experience Level: Mid-Level 🌐 Work Arrangement: Fully RemoteAbout Us Halvion is a growing international organization focused on maintenance operations, workshop planning, operational efficiency, and sustainable business growth. Our teams collaborate across Maintenance, Engineering, Operations, Procurement, Fleet, Finance, and Supply Chain to ensure efficient asset management and reliable operational performance.The Role We are seeking a highly organized and detail-oriented Maintenance Coordinator / Workshop Planner to coordinate maintenance activities, plan workshop schedules, allocate resources, and ensure maintenance jobs are completed efficiently and on time. This role is ideal for a maintenance or workshop professional who can manage multiple work orders, coordinate technicians and suppliers, monitor maintenance schedules, and maintain accurate operational records within a structured and collaborative environment.Key Responsibilities - Coordinate daily maintenance and workshop activities. - Develop and maintain preventive maintenance schedules. - Plan and prioritize maintenance work orders according to urgency and operational requirements. - Coordinate technician assignments, workshop capacity, and available resources. - Monitor scheduled, ongoing, and completed maintenance activities. - Prepare and manage job cards, work orders, service requests, and maintenance records. - Coordinate preventive, corrective, and breakdown maintenance activities. - Follow up on equipment, vehicle, and asset maintenance requirements. - Monitor service intervals and ensure maintenance activities are completed on schedule. - Coordinate with technicians, supervisors, suppliers, contractors, and external workshops. - Track spare parts, tools, materials, and equipment required for planned maintenance. - Coordinate with Procurement to ensure required parts and materials are available. - Monitor parts availability and identify potential maintenance delays. - Follow up on outstanding work orders and overdue maintenance tasks. - Maintain accurate maintenance history and asset records. - Update CMMS, ERP, workshop management, or maintenance tracking systems. - Monitor workshop workload and identify scheduling conflicts. - Assist with optimizing workshop utilization and technician productivity. - Coordinate vehicle or equipment inspections, servicing, testing, and certification requirements. - Support warranty claims and service-related documentation where applicable. - Review maintenance quotations and coordinate approvals. - Assist with comparing supplier and external workshop quotations. - Coordinate completed work documentation for Finance and invoice processing. - Verify job completion details against work orders and approved services. - Track maintenance costs and identify unusual or recurring expenses. - Prepare maintenance schedules, operational reports, and KPI summaries. - Monitor KPIs such as turnaround time, downtime, maintenance completion, repeat repairs, and maintenance costs. - Identify recurring maintenance issues and escalate them to the appropriate technical team. - Support root-cause analysis and continuous maintenance improvement initiatives. - Ensure workshop and maintenance activities follow company safety procedures and policies. - Maintain proper documentation for audits, inspections, and compliance requirements. - Support emergency and breakdown maintenance coordination when required. - Communicate schedule changes and maintenance updates to relevant stakeholders. - Assist management with maintenance planning, resource forecasting, and operational reporting. - Maintain confidentiality of operational, supplier, financial, and maintenance information.Requirements - Diploma or Bachelor’s degree in Mechanical Engineering, Automotive Engineering, Maintenance Management, Fleet Management, Operations, or a related field. - 3+ years of experience in maintenance coordination, workshop planning, fleet maintenance, service operations, or a similar role. - Strong understanding of preventive and corrective maintenance processes. - Experience coordinating technicians, work orders, workshop schedules, and maintenance resources. - Knowledge of spare parts, service procedures, maintenance documentation, and asset records. - Experience using CMMS, ERP, fleet management, or workshop management systems. - Strong organizational, scheduling, and multitasking abilities. - Good analytical and problem-solving skills. - Strong communication and stakeholder coordination skills. - Ability to prioritize urgent maintenance requirements while maintaining planned schedules. - Good knowledge of Microsoft Excel, Word, and other productivity tools. - Experience with maintenance KPIs, reporting, and cost tracking. - Knowledge of workshop safety procedures and maintenance compliance requirements. - UAE or GCC experience is an advantage but not required. - Relevant technical, maintenance, automotive, or fleet certifications are welcome but not mandatory.What We Offer - 🌍 Fully Remote Work Arrangement - 💼 Full-Time Maintenance Coordination Position - 📈 Career Growth & Professional Development - 🔧 Exposure to Maintenance & Workshop Operations - 📊 Hands-On Experience with Maintenance Planning & KPIs - 🤝 International & Collaborative Working Environment - 🕒 Flexible Working Environment - 🚀 Opportunity to Improve Maintenance Efficiency & Asset Reliability - 🌐 International Supplier, Workshop & Operations Exposure

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