Admin Assistant/EA

ITP Media Group is one of the world’s most diversified media houses, with a portfolio spanning publishing, influencer marketing, live events, and creative communications solutions. From luxury fashion to live sports events, fine dining guides to 24-7 news journalism, our business is as varied as the audiences we serve, all powered by an innovative, ambitious body of talent. Role Overview The successful candidate will provide high-level executive and administrative support to senior leadership, while also assisting with events, projects, and business initiatives. The role requires a proactive, adaptable, and highly organised individual who can manage day-to-day priorities, respond to changing business needs, handle confidential information with discretion, and provide reliable support across a variety of ad hoc requests. Key Responsibilities - Manage executive calendars, meetings, agendas, and follow-up actions. - Coordinate travel arrangements, itineraries, expenses, and confidential documentation. - Prepare reports, presentations, correspondence, and administrative documents. - Manage CRM updates, records, and general business administration. - Act as a key point of contact for internal teams and external stakeholders. - Support planning and delivery of events, conferences, and meetings. - Coordinate event logistics including schedules, suppliers, registrations, speakers, and attendee communications. - Support live event delivery and liaise with technical teams to ensure smooth execution. - Maintain event trackers, budgets, invoices, and post-event reporting. - Conduct research and provide ad hoc support as required. Person Requirements - Strong administrative, organisational, and coordination skills. - Excellent written and verbal communication skills. - Highly organised with strong attention to detail and the ability to manage multiple priorities. - Professional, discreet, and able to handle confidential information. - Proactive, adaptable, and able to anticipate business needs. - Strong problem-solving skills with a solutions-focused approach. - Ability to build effective relationships with senior executives, internal teams, and external stakeholders. - Ability to work independently as well as collaboratively within a team. - Flexible approach with the ability to support occasional events outside normal working hours. Qualifications / Experience - Minimum High School Diploma / GCSE. - 2+ years’ experience in an Executive Assistant, Personal Assistant, Events Coordinator, or similar role. - Experience supporting senior executives and coordinating events is preferred.

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