Contract Executive

Role Overview The Contracts Executive plays a key supporting role in managing the organization's contractual activities across its portfolio of brands and business units. This position is responsible for the day-to-day drafting, reviewing, and administration of contracts, ensuring that all agreements are accurately documented, properly executed, and compliant with company policies and applicable regulations. The ideal candidate is detail-oriented, organized, and capable of working across multiple concurrent contracts with minimal supervision. Key Responsibilities: Contract Drafting & Review - Draft, review, and revise a wide range of commercial contracts, including service agreements, supplier contracts, vendor agreements, NDAs, and framework contracts. - Ensure all drafted contracts are accurate, legally sound, and aligned with approved company templates and standards. - Identify gaps, ambiguities, and risk areas in contract language and recommend appropriate revisions or escalate to the Contracts Manager or legal team. - Incorporate negotiated amendments and revisions into contract documents with precision and proper version control. - Maintain an up-to-date library of standard contract templates, clauses, and approved language for use across the organization. - Assist in the preparation of contract summaries, key terms extracts, and obligation trackers for internal stakeholders. Contract Administration & Lifecycle Management - Support the end-to-end contract lifecycle — from initiation and drafting through execution, performance monitoring, renewal, and close-out. - Maintain a comprehensive and well-organized contracts repository, ensuring all agreements are properly filed, executed copies are stored, and key dates (renewals, expiries, notice periods) are tracked. - Issue timely alerts and reminders to relevant stakeholders ahead of contract renewal, expiry, or milestone dates. - Coordinate internal approvals and signature workflows, ensuring contracts are executed by the correct authorized signatories. - Monitor contract performance milestones and flag non-compliance or deviations from agreed terms to the Contracts Manager. Compliance & Risk Support - Assist in ensuring all contracts comply with applicable UAE laws, regulations, and internal corporate governance requirements. - Support the identification and documentation of contractual risks, liabilities, and obligations, escalating material concerns appropriately. - Maintain accurate records to support audit readiness and internal compliance reviews. - Assist in dispute resolution processes by locating relevant contract documentation, tracking correspondence, and preparing summaries for the legal team. Tender & Procurement Support - Assist in the preparation and coordination of tender documents, RFPs, RFQs, and related submissions in line with company procurement standards. - Track tender deadlines and coordinate cross-functional input from relevant departments to ensure timely and compliant submissions. - Maintain tender documentation records and assist with post-bid review processes. Supplier & Vendor Coordination - Support the administration of supplier and vendor contracts, including tracking delivery against SLAs and flagging performance issues. - Liaise with internal departments (procurement, operations, finance) to gather required information for contract preparation and execution. - Assist in organizing and preparing materials for supplier performance review meetings. Reporting & Documentation - Prepare regular contract status reports covering active agreements, upcoming renewals, expiries, and outstanding actions. - Maintain accurate logs of contract amendments, extensions, and variations. - Support the Contracts Manager in preparing management reports and presentations on contract portfolio performance. Skills and Qualifications - Minimum 2–4 years of experience in contracts administration, commercial support, legal administration, or a procurement/finance role with strong contracts exposure. - Bachelor's degree in Business Administration, Law, Finance, Supply Chain Management, or a related field. - Solid understanding of contract structures, commercial terms, and legal language — ability to identify risks and discrepancies in contract documents. - Strong drafting and writing skills with exceptional attention to detail and accuracy. - Well-organized with the ability to manage multiple contracts and deadlines simultaneously. - Professional, discreet, and able to handle confidential information appropriately. - Experience within the automotive, fleet, car rental, or related sectors is preferred but not mandatory.

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