Job Description
Responsibilities - Manage complex and dynamic calendars with multiple time zones and competing priorities. - Anticipate scheduling conflicts, propose solutions, and maintain optimal time allocation. - Prepare detailed briefing materials, agendas, and supporting documents ahead of meetings. - Ensure time is aligned with key strategic and client priorities. - Serve as the first point of contact for internal and external stakeholders. - Draft, proofread, and manage correspondence on behalf of the Partner. - Screen and prioritise communications, ensuring timely and appropriate responses. - Build and maintain relationships with clients, board members, and senior leadership. - Coordinate end-to-end domestic and international travel. - Prepare comprehensive itineraries and contingency plans. - Manage expense reports, visa processes, and reimbursements with accuracy. - Prepare decks, materials, and background notes for meetings and client presentations. - Record meeting minutes, track action items, and ensure timely follow-up. - Organise logistics for internal events, client sessions, and firm offsites. - Assist in managing key projects and special initiatives for the Partner. - Maintain organised digital and physical filing systems with strict confidentiality. - Handle invoices, budgets, and other administrative records efficiently. - Liaise with finance, operations, and HR teams on behalf of the Partner. - Continuously streamline administrative processes for greater efficiency. Requirements - Minimum 2-3 years of experience supporting senior executives, ideally in consulting, advisory, or financial services. - Bachelor's degree preferred. - Proven ability to thrive in high-pressure, fast-paced environments. - Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). - Familiarity with CRM systems and virtual meeting tools (Zoom, Teams, etc. ). - Strong aptitude for learning and using new technologies and tools. - Excellent organisational and multitasking skills. - Strong written and verbal communication with impeccable attention to detail. - High emotional intelligence, professionalism, and discretion. - Proactive mindset with strong problem-solving abilities. - Calm, resourceful, and adaptable under pressure. Good To Have - Prior experience in professional services or advisory environments. - Ability to build trust-based relationships quickly across senior stakeholder groups. - Strategic thinking coupled with flawless execution. - A natural curiosity and desire to understand the broader business context. - Professional presence and composure in all interactions. This job was posted by Suchoritha Chatterjee from Aeka Advisors.