Media Sales Coordinator

Job Scope The Sales Coordinator will act as the pivotal liaison between the sales, operations, and back-office teams to ensure seamless communication and operational efficiency. This role requires strong organizational skills, an understanding of sales and CRM systems (such as Oracle), and a proactive approach to after-sales services. The ideal candidate will be responsible for ensuring the accuracy of sales orders, timely reporting, and excellent internal and client communication. Key Responsibilities - Efficient Sales and Operations Coordination - Facilitate seamless communication between sales, operations, and back-office teams to ensure smooth operations. - Coordinate the flow of materials and information between departments, minimizing delays and optimizing production schedules. - Accurate Sales Order and CRM Management - Input and manage sales orders in Oracle with precision, ensuring data accuracy and real-time updates. - Maintain expertise in using Oracle for CRM management, tracking, and monitoring of sales activities. - Effective After-Sales Service and Client Communication - Manage and resolve after-sales requests efficiently, ensuring timely follow-up with clients and internal teams. - Proactively address customer concerns to enhance client satisfaction and foster long-term relationships. - Comprehensive Product and Asset Knowledge - Stay informed about the full range of company products and related assets. - Use product knowledge to assist the sales team, respond to client inquiries, and support internal reporting. - Timely and Accurate Reporting - Prepare, organize, and deliver detailed sales reports to Heads of Departments (HODs) to support strategic decision-making. - Ensure that data is accurate, relevant, and presented in a timely manner. - Proficient Use of Sales Support Systems - Demonstrate advanced skills in Oracle (CRM) and Adtrack systems to effectively support sales activities and data management. - Regularly review and update system entries to ensure alignment with sales and production goals. - Sales Forecasting and Pipeline Management - Collaborate with the sales team to provide accurate sales forecasts based on pipeline data and market analysis. - Assist in monitoring and analyzing sales trends to recommend strategies for improvement. - Pre-Sales Support and Client Engagement - Support the sales team in preparing proposals, presentations, and pre-sales documentation to engage potential clients. - Work closely with clients to understand their requirements and align internal teams for smooth project execution. - Continuous Process Improvement - Identify inefficiencies in sales and operations coordination processes and suggest actionable improvements. - Assist in the development of new procedures to enhance workflow, reduce errors, and increase overall team productivity. Required Technical Skills - Experience in using Oracle CRM is mandatory - Minimum of 3 years of experience in sales coordination or support. - Bachelor’s degree in Business Administration, Sales, or a related field. - Excellent communication and interpersonal skills for building strong relationships with internal teams and clients. - Customer-centric approach to providing exceptional after-sales service, fostering long-term client relationships. - Strong organizational skills for managing sales materials, documentation, order processing, and updating client/vendor databases. - Proficiency in using software like Excel, Word, PowerPoint, and CRM systems (particularly Oracle and Adtrack) for data analysis, reporting, and sales management. - Ability to manage multiple tasks, prioritize work efficiently, and adapt to a fast-paced, evolving industry. - Knowledge of the media/advertising industry, including rate cards, media kits, and industry-specific jargon. - Strong analytical and problem-solving skills with attention to accuracy and detail. Essential Soft Skills - Time management: Ability to create and manage projects planning and tasks in order to meet deadlines. - Communication: Clear and effective communication with team members, management, and clients for propper reporting - Attention to detail: Ensuring accuracy in reports and information provided to stakeholders. - Problem-solving: Identifying issues and finding solutions. - Collaboration: Working closely with cross-functional teams. - Adaptability: Being flexible to changes in requirements, priorities, deadlines. - Analytical skills: Ability to analyze situations and derive meaningful insights to improve solutions and decision-making processes. Your Mission - Regular communication with the Sales Team to foster greater working relationships - Implementing instructions from the reporting line manager and reminding the Sales Team of the same if needed. - Interaction with the Operations Team to manage advertising materials, and specifications, and ensure the smooth execution of ad campaigns. - Communication with the finance department may be needed for handling estimates, invoices, and financial documentation related to sales. - Following up on executing all advertising campaigns, including material specifications & availability. - Maintaining correct order details in the CRM system. About Us We're not just a workplace; we're a hub of excitement, fun, and challenges, tailor-made for visionary thinkers and top-notch achievers. This is the perfect moment to become a part of our team, as we're on the cusp of rapid growth, especially in the ever-evolving tech media landscape. With our headquarters situated in Dubai, Abu Dhabi, and an office in Beirut, we're expanding rapidly and looking for individuals who thrive in a fast-paced environment. We're on the lookout for those who can propel us forward by embracing technology and contributing to our efficiency. We're not interested in those stuck in old-fashioned ways; we want innovators who bring a growth mindset, are eager to learn, and are ready to apply their knowledge to propel us forward. Join us if you're passionate about making a difference, enhancing efficiency, and embracing technology. We're on the lookout for individuals who can seamlessly absorb new information and transform challenges into efficient solutions. It's not just a job; it's an invitation to be part of a cutting-edge team shaping the future of tech media. W Group l Hypermedia l AiOO Tech

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