Job Description
What you will do: - Establish and manage office administrative processes in line with the Company’s values - Source suppliers and contractors to support office operations; negotiate and sign contracts - Set up and fully launch a new office - Plan budgets, analyze costs, and make budget adjustments - Arrange and support local and international business trips for employees; assist relocating staff with housing search and accommodation - Ensure smooth office operations – manage the procurement of furniture, equipment, consumables, food supplies, and services in accordance with Company standards - Handle employee requests and provide timely assistance in resolving issues (managing chats and internal ticket systems, in-person communication) - Oversee office cleanliness and order; coordinate with the cleaning company - Manage correspondence, prepare waybills for transport companies, coordinate with courier services, handle and track parcels, and draft official letters - Arrange holiday greetings for contractors and purchase gifts - Welcome and accompany employees visiting the office on business trips - Coordinate with the accounting and legal departments regarding contractor-related matters What we are looking for: - Fluency in Russian, Chinese, and English - Experience coordinating an office of at least 70 employees - Experience working with contracts and primary accounting documents - Experience working with budgets: planning and analysis of operational and capital expenditures - Basic proficiency in MS Office - Knowledge of business etiquette principles, communication styles, and an understanding of the Chinese mindset - Ability to work with remote teams – headquarters, local suppliers, and contractors - High level of autonomy and strong sense of responsibility - Genuine care for people and a positive attitude - Readiness for a fast-paced environment and mental agility Join Gold Apple and become part of our exciting and successful story!