Government Relations Assistant

Company not disclosed

Dubai, Dubai, United Arab Emirates
Salary not specified
Posted
Full-time
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Job Description

Overview Astro Offshore is seeking an experienced Government Relations Coordinator to join our team in a full-time, office-based role. Fluency in Arabic and English is mandatory. The role will support government-related processes, including employment visas, work permits, labour cards, licenses, renewals, cancellations, business visas, and correspondence with UAE authorities, embassies, and consulates. The ideal candidate will have a minimum of 2 years’ GRO/PRO experience, with marine or Oil & Gas experience preferred. Experience with CICPA processes and permits for offshore vessels and crew is highly desirable, along with strong organisational and coordination skills. Responsibilities - Assist the Government Relations Department with all administrative and coordination matters. - Prepare, review, and organize documentation required for visas, labor cards, licenses, permits, and other government-related processes. - Maintain and update records for employee visas, residence permits, labor cards, and dependents, including tracking expiry dates and renewals. - Coordinate and follow up on the cancellation of employee visas, as required. - Coordinate with Government Relations Officers and relevant internal departments to ensure timely submission and follow-up of government applications. - Liaise with VFS, BLS, the KSA Consulate, and other embassies/consulates for the processing of business entry visas for company staff and crew. - Monitor changes in government rules and regulations and report updates to the Government Relations Department. - Draft, prepare, and submit correspondence in English and Arabic to UAE authorities, including letters, NOCs, clearances, port requests, and related documents, as instructed. - Support the processing of employment visas, work permits, renewals, and cancellations by preparing files and required documentation. - Prepare and submit correspondence in English and Arabic to the UAE authorities for various matters, including but not limited to licenses, clearances, NOC's, Ports Requests, etc. - Handle employee inquiries related to foreign business and tourist visas, as well as related documentation, when necessary, and maintain tracking records. - Prepare purchase orders, maintain records of monthly bank statements, and track all invoices related to the Government Relations Department. - Ensure accurate maintenance of records for all government-related services and transactions. - Assist with miscellaneous tasks related to Immigration, the Ministry of Labour, consulates, and company business licenses for the company and its group. - Support miscellaneous business documentation and administrative tasks. - Always maintain strict confidentiality and security of company and employee documents. Skills and Experience - Minimum 2 years of experience as a GRO/PRO Experience in the marine or oil & gas industry is preferred - Experience with CICPA processes and permits for offshore vessels and crew - Coordination, organizational skills, problem-solving, time management. - Fluency in Arabic and English is mandatory. Qualifications High school diploma required (bachelor’s degree preferred)

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