Executive Assistant

Company Description Womentors is dedicated to building better workplaces for companies and professional women by reshaping how careers and transitions are supported. The organization partners with like-minded employers to create environments where female professionals can thrive and serve as impactful mentors. Womentors operates as a one-stop platform and solution provider, enabling women to maximize their capabilities in corporate and enterprise settings. Through this mission-driven approach, Womentors helps mentors make key contributions to functional teams while acting as role models for the next generation of professionals. Role Description About the Role – A Unique Opportunity This is not just an administrative role. It is a chance to work directly with a recognised leader in women's empowerment and social innovation in Hong Kong. You will support a Conference Director who is also multi-award-winning advocate who is the Executive Director of a registered charity dedicated to empowering mothers through entrepreneurship and community support; a recipient of the AmCham Women of Influence Award; and Consultant for the SSILP programme at HKU. This leader is actively involved in mentoring and advocating for women in Hong Kong's social innovation space. You will support the Conference Director in delivering a high-profile conference bringing together leaders from academia, the corporate sector, and non-profit organisations. This is a unique opportunity to gain hands-on experience, learn from a seasoned leader, and contribute to meaningful work that advances philanthropy and social innovation across the Greater Bay Area. The successful candidate may also be asked to support other projects in the social innovation space led by the Conference Director, who also heads the two other organizations. Who We Are Looking For We are looking for someone who is: - Inspired by social impact – You care about women's empowerment, philanthropy, and social innovation - Eager to learn – You want to work closely with a senior leader and gain exposure to high-level stakeholders - Proactive and resourceful – You take initiative, think ahead, and follow through without constant supervision - Organised and detail-oriented – You can manage multiple moving parts and keep everything on track - Trilingual – You are fluent in English, Cantonese, and Putonghua, and comfortable working across cultures - Previous experience in event coordination, executive support, or project administration is essential. Key Responsibilities - Event Logistics & Venue Coordination - Speaker & Guest Management - Administrative Support - On-the-day Support (December 2026) Essential - Trilingual – fluent in spoken and written English, Cantonese, and Putonghua ( essential for liaising with diverse stakeholders) - Tech-savvy – comfortable working remotely with Google Workspace (Docs, Sheets, Drive), email, and calendar management - Highly organised – able to manage multiple tasks and stakeholders simultaneously - Excellent communication skills – both written and verbal - Proactive and independent – able to take initiative and follow through without constant supervision - Previous experience in event coordination, project administration, or executive support - Hong Kong resident or eligible to work in Hong Kong Desirable - Experience working with universities, NGOs, or corporate event planning - Familiarity with the philanthropic or social innovation sector in Hong Kong / GBA - Available to work on-site on the event day (December 2026) - Flexible to work occasional evenings or weekends as project deadlines approach