Team Assistant

Team Assistant - Tier 1 Family Office Location: Singapore Salary - SGD 40,000 - 60,000 Annually About the Organisation A Tier 1 Family Office, established by partners with backgrounds in hedge funds and corporate finance, provides best‑in‑class asset management and investment banking services to a select group of families and their corporates. The organisation has a global footprint and continues to expand its international operations. About the Role This is an exceptional opportunity for a high‑calibre administrative professional to join the Family Office’s established Singapore office. You will work closely with senior management and the wider global support team, contributing to a fast‑paced, dynamic environment where no two days are the same. The role is ideal for a resilient, proactive self‑starter with a strong work ethic, exceptional attention to detail, and the ability to juggle multiple priorities. You will collaborate closely with the organisation’s Executive Assistant pool and provide seamless support across a wide range of administrative and operational activities. Key Responsibilities Diary & Meeting Management - Day‑to‑day diary management and scheduling across multiple time zones. - Coordinating internal and external meetings, including room bookings and logistics. - Greeting guests, preparing meeting rooms, arranging refreshments, managing technical setup, and ensuring rooms are cleared post‑meeting. Secretarial & Administrative Support - Preparing, formatting and proofreading business documents. - Coordinating meeting attendance and committee support. - Managing expenses and reporting. - Providing general administrative support to senior team members. Travel Coordination - Organising international travel, including flights, accommodation, visas and itineraries. - Managing travel documentation and ensuring cost‑effective arrangements. Office Management - Ensuring the office is maintained to a high standard. - Managing supplies, post, vendor relationships and general office operations. - Acting as the main point of contact for day‑to‑day administrative queries. Event Management & Corporate Gifting - Supporting internal and external events, including team socials, offsites, networking and corporate functions. - Assisting with annual and ad‑hoc corporate gifting cycles. Client Administration - Handling administrative requests such as post, travel and gifting. - Supporting ad‑hoc project work and maintaining CRM records. - Providing operational support across investment‑related and general administrative tasks. Skills & Requirements - Degree or college is essential - Minimum 2 years’ professional experience (financial services advantageous but not essential). - Fluency in Business English and Cantonese is essential. - Strong proficiency in Microsoft Office, especially Outlook. - Highly resourceful, adaptable and resilient. - Proven ability to work under pressure and manage competing priorities. - Exceptional attention to detail and strong written/verbal communication skills. - Ability to work autonomously while being a collaborative team player. - Comfortable working across multiple time zones. - High emotional intelligence and polished interpersonal skills. - Ability to follow instructions carefully and communicate clearly with internal and external stakeholders.

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