Commercial Operations Assistant

💼 We're Hiring: Commercial Operations Assistant 📍 Location: United Arab Emirates (Remote) 🕒 Employment Type: Full-Time 💼 Experience Level: Mid-Level 🌐 Work Arrangement: Fully RemoteAbout Us Halvion is a growing international organization focused on commercial excellence, operational efficiency, customer service, and sustainable business growth. Our teams collaborate across Sales, Business Development, Operations, Finance, Marketing, Customer Service, and Administration to support effective commercial activities and long-term business performance.The Role We are seeking an organized, proactive, and detail-oriented Commercial Operations Assistant to support day-to-day commercial activities, sales operations, customer coordination, reporting, documentation, and internal business processes. This is an excellent opportunity for a commercially minded professional looking to develop their career in an international and fully remote working environment.Key Responsibilities - Provide administrative and operational support to commercial and sales teams. - Assist with daily sales and business development activities. - Maintain accurate customer, prospect, and account records. - Prepare quotations, proposals, presentations, and commercial documents. - Coordinate customer inquiries and ensure timely follow-up. - Support order processing and commercial documentation. - Track sales opportunities, pipelines, and account activities. - Maintain and update CRM systems and internal databases. - Prepare sales reports, performance summaries, and operational dashboards. - Assist with sales forecasting and pipeline reporting. - Coordinate meetings, appointments, presentations, and virtual client sessions. - Support communication between Sales, Finance, Operations, Customer Service, and other departments. - Assist with contract, purchase order, invoice, and payment-related documentation. - Coordinate with Finance regarding billing and account-related issues. - Monitor deadlines, deliverables, renewals, and follow-up activities. - Organize and maintain commercial records and documentation. - Assist with preparing business reviews and management reports. - Support customer onboarding and account administration processes. - Monitor customer requests and coordinate resolutions with relevant teams. - Assist with supplier, vendor, and partner communications when required. - Support commercial campaigns, promotions, and business development initiatives. - Collect and organize market, customer, and competitor information. - Help identify process gaps and recommend operational improvements. - Ensure commercial processes follow company policies and procedures. - Maintain confidentiality of customer, financial, and business information. - Assist with internal audits, compliance documentation, and process reviews. - Support the implementation of new commercial tools and systems. - Contribute to continuous improvement of sales and commercial workflows. - Provide general administrative support to commercial leadership as required.Requirements - Bachelor’s degree in Business Administration, Commerce, Marketing, Management, or a related field. - 2+ years of experience in commercial operations, sales administration, business support, customer service, or a related role. - Understanding of sales processes, customer relationship management, and commercial administration. - Strong organizational and time-management skills. - Excellent attention to detail and accuracy. - Strong written and verbal communication skills. - Ability to manage multiple tasks, priorities, and deadlines effectively. - Experience using CRM systems and Microsoft Office or similar business software. - Strong Excel or spreadsheet skills are an advantage. - Good analytical and problem-solving abilities. - Ability to prepare professional reports, presentations, and business documentation. - Strong teamwork and cross-functional collaboration skills. - Ability to work independently in a fully remote environment. - Strong written and verbal English communication skills. - Experience working with international or multicultural teams is an advantage. - UAE/GCC experience is an advantage but not required. - Relevant commercial, sales, or business administration certifications are welcome but not mandatory.What We Offer - 🌍 Fully Remote Work Arrangement - 💼 Full-Time Commercial Operations Assistant Position - 📈 Career Growth & Professional Development - 📊 Exposure to Sales, Business Development & Commercial Operations - 🤝 International & Collaborative Working Environment - 🕒 Flexible Working Environment - 🚀 Opportunity to Support Commercial Growth & Process Improvement - 🌐 International Client & Stakeholder Exposure

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