Office Manager cum Executive Assistant

Our client is a leading international asset management firm with a strong global presence and a collaborative, high-performance culture. They are seeking an experienced Office Manager & Executive Assistant to support senior leadership while overseeing the day-to-day operations of their Hong Kong office. This is a highly visible position that combines executive support, office management, vendor coordination, and employee engagement responsibilities. The successful candidate will play a key role in ensuring the smooth running of the office while acting as a trusted partner to senior stakeholders. Key Responsibilities Executive Assistant Support - Provide proactive and confidential support to senior executives. - Manage complex calendars, meetings, and international travel arrangements. - Coordinate board meetings, investor meetings, and internal leadership meetings. - Prepare presentations, meeting materials, reports, and correspondence. - Handle expenses, invoices, and administrative documentation. - Act as a key liaison between internal teams and external stakeholders. Office Management - Oversee the daily operations of the Hong Kong office and ensure a professional working environment. - Manage office budgets, vendor relationships, service providers, and contract renewals. - Coordinate office maintenance, facilities management, and workplace initiatives. - Ensure compliance with local regulatory, licensing, and corporate governance requirements. - Manage office supplies, insurance policies, and business continuity procedures. - Support office relocations, renovations, and space planning projects when required. Events & Employee Engagement - Organise corporate events, town halls, leadership visits, offsites, and employee engagement activities. - Coordinate client events and hospitality arrangements. - Partner with regional and global teams on workplace and culture initiatives. Requirements - Bachelor's degree or equivalent. - 3+ years of experience in Executive Assistant, Office Manager, Administration Manager, or similar roles. - Prior experience within asset management, hedge funds, private equity, family offices, investment banking, or financial services preferred. - Demonstrated experience supporting senior executives or C-suite stakeholders. - Strong organisational and project management skills with excellent attention to detail. - Ability to manage multiple priorities in a fast-paced environment. - Professional, discreet, and highly service-oriented approach. - Excellent communication skills in English. Cantonese and Mandarin would be advantageous. - Advanced proficiency in Microsoft Office. What's on Offer - Opportunity to join a reputable international asset management platform. - Exposure to senior business leaders and strategic initiatives. - Stable and collaborative working environment. - Competitive compensation and benefits package. - Long-term career progression opportunities within a growing business.