Talent Acquisition Officer - Open for All Nationalities

Ajman University
United Arab Emirates
Salary not specified
Posted
Full-time
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Job Description

Key Accountabilities And Responsibilities - Candidate Experience & Academic Onboarding - Manage the onboarding of newly appointed faculty members from offer acceptance until joining and handover to the College/Office. - Act as the main contact for new faculty members and provide clear guidance on documents, requirements, timelines, and next steps. - Confirm the employee's joining date, College/Office, reporting line, and key joining details. - Coordinate joining arrangements, including orientation, email and system requests, ID/access, equipment, and College induction. - Ensure a smooth handover to the line manager and College/Office and follow up on outstanding onboarding matters. - Documentation & Verification - Collect, review, and track required onboarding documents, including academic qualifications, experience certificates, identification documents, licences, and other required records. - Coordinate pre-employment requirements, including reference checks, qualification verification, employment verification, and required clearances. - Assign and track the probation form at joining in line with the Employee Confirmation Policy. - Track outstanding documents and approvals, follow up on delays, and escalate cases that may affect the joining date. - Mobilization & Logistics - Coordinate with Academic Affairs, Colleges, the Office of Community Engagement, HR Operations, and other relevant offices to complete joining requirements. - Coordinate visa, work permit, medical, Emirates ID, relocation, and related arrangements for international faculty members through the responsible University offices. - Coordinate the joining advance payment for eligible international hires in line with Talent Acquisition / Employee Advances requirements. - Coordinate onboarding logistics and ensure required arrangements are ready before the employee's joining date. - Records & Reporting - Maintain accurate onboarding records, trackers, documents, approvals, and case updates in the University's HR systems. - Prepare regular and ad-hoc reports on academic onboarding, including upcoming joiners, onboarding status, outstanding requirements, delays, completion rates, and other requested information. - Monitor onboarding progress and highlight cases, trends, or delays requiring management attention. - Compliance & Process Improvement - Maintain confidentiality and ensure onboarding activities follow University policies, procedures, and applicable regulatory requirements. - Identify recurring onboarding issues and recommend practical improvements to workflows, checklists, communications, and systems. - Support peak onboarding periods around semester start dates and manage multiple concurrent joining cases while maintaining accuracy and service quality. Supervision Reports to: Talent Acquisition Manager / as per approved organizational structure. Qualifications & Experience - Bachelor's degree in Human Resources, Business Administration, Management, or a related field from a recognized university. - Minimum 3 years of relevant experience in onboarding, employee mobilization, HR operations, government relations, talent acquisition, recruitment, or a closely related area. - Experience supporting academic or higher-education onboarding is preferred. - Working knowledge of UAE employment and immigration processes relevant to onboarding, including MOHRE, GDRFA/ICP, Emirates ID, medical, and work-permit requirements. - Arabic and English language proficiency, in line with the University's approved requirements for the role. Knowledge & Skills - Ability to manage multiple concurrent faculty onboarding cases, priorities, deadlines, and dependencies. - Proficiency in HRIS/ATS and related digital systems, including the University's approved HR system; Oracle HCM/Recruiting experience is an advantage where applicable. - Strong attention to data accuracy, document control, record keeping, and timely follow-up. - High level of discretion when handling confidential and sensitive personal, employment, and immigration information. - Strong cross-cultural communication and stakeholder coordination skills. - Ability to identify risks or delays early, escalate appropriately, and follow cases through to completion. - Practical reporting skills, including maintaining trackers and preparing onboarding status and management reports. Working relationships & Subordinates: Works closely with Academic Affairs, Colleges, Office of Community Engagement, HR Operations, and other relevant University offices. No direct reports unless assigned. Working Conditions - Work is normally performed in a typical office environment, with remote working where approved and operationally appropriate. - Workload may increase significantly around semester start dates and other peak faculty joining periods. - Occasional work outside normal hours may be required to support urgent joining or mobilization matters. - Occasional travel may be required for relevant University activities, conferences, or training.

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Ajman, United Arab Emirates
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