AVP, SVM & Corporate Services

JOB PURPOSE: - To assist in the management of local procurement, vendor relationship management and adhering to regulatory and corporate policies and guidelines. - To assist in managing the development and implementation of the branch internal communications policies, programs, and plans in order to ensure the proper and timely communication to all employees. - Manage and maintain office environment/assets in good working condition in line with regulatory and corporate standards and assist in the administrative function of the company. KEY ACCOUNTABILITIES: Procurement Management & Sourcing ▪ Assist to embed the branch’s sourcing and outsourcing procedures in identifying, evaluating and selection of vendors ▪ Assist in the management of direct purchasing activities within the procurement unit, through managing end-user requisitions for facilities management services and consumable items and managing and monitoring of the procurement lifecycle. ▪ Monitor vendor performance to ensure compliance with contractual obligations and SLA. ▪ Conduct regular reviews of vendor services to perform due diligence on vendors. ▪ Administer a central contract database to ensure adherence and compliance to regulatory and Head Office policies, DOA and agreed procedures. ▪ Act as point of contact for vendor liaisons for system malfunctions and rectification ▪ Support the tracking, measurement, reporting and evaluation of supplier performance through internal and external governance meetings ▪ Build and maintain relationships with stakeholders and both internal and external service providers. Vendor Risk Management and Outsourcing ▪ Facilitate vendor assessment and registration to ensure due diligence is conducted and approvals are in place before the vendor on boarding ▪ Provide support to BUs on Inherent Risk Questionnaire(IRQ) and Due Diligence Questionnaire (DDQ) process ▪ Facilitate name screening checks ▪ Review IRQs and DDQs submitted to determine the Engagement level risk ▪ Maintain an updated register of the onboarded vendors, required documentations and due diligence evidences in compliance to regulatory requirements. Record management ▪ Assist with the record management process of the branch and work with record management vendor to ensure up to date accurate record of the items archived. ▪ Work with Group Corporate Services to implement the record management policy for the branch. Office management ▪ Organize and coordinate office administration and procedures to ensure organizational efficiency and safety and provide support to ensure adherence to expected service levels. ▪ Oversee facilities upkeep and maintenance including liaison with contractors for improvements and rectifications. QUALIFICATIONS & EXPERIENCE: - 3-5 years of relevant experience within the banking sector in procurement, outsourcing and vendor management - Meticulous with strong analytical skills - Effective and excellent communication skills (both written and oral) - Excellent interpersonal skills with proactive attitude, tactand diplomacy - Highly motivated and resourceful - Excellent interpersonal skills to communicate effectively at all levels with astrong adaptability into a dynamic environment - Thrive on challenges in a fast-paced environment where quality and speed are of essence - Drive initiatives for streamlining processes and procedures on relevant subjects