Secretary - UAE Nationals Only

Summary Of Functions - Perform a range of basic office support activities for a unit/department, such as answering phones and directing calls, - Respond to inquiries and perform routine clerical, data entry, and/or word processing work as assigned. Essential Duties & Responsibilities - Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required. - Open and route incoming mail; distribute correspondence and other material to department staff/faculty. - Perform a variety of routine typing assignments as appropriate to the position; - May operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; type and mail form letters. - Copy and/or duplicate materials as requested; may oversee day-to-day operation of copy machine. - Establish, maintain, process, and/or updates files, records, and/or other documents. - Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position. - Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position. - Order, stock, and distribute office supplies. - Run various routine errands, as required, for the unit/department. - Perform miscellaneous job-related duties as assigned. Qualifications & Experience - Bachelor’s degree in public administration, business administration or any other related discipline - 1-3 years of experience related to the secretarial field. Knowledge & Skills - Ability to understand and follow specific instructions and procedures. - Ability to prepare and print routine correspondence, labels, and/or other basic written material. - Skill in the use of operating basic office equipment. - Record maintenance skills. - Receptionist skills. - Ability to maintain calendars and schedule appointments. - Word processing and/or data entry skills. Working Conditions - Work is normally performed in a typical interior/office work environment. - No or very limited physical effort required. - No or very limited exposure to physical risk. Supervision Reports to: Dean Subordinates: N/A