Executive Secretary to the CEO

Job Title: Executive Secretary to the CEO Job Code: ESC-001 Grade: A1 Department: CEO Office Your Impact - 100% accuracy and reliability in managing the CEO's calendar and commitments - Zero missed deadlines for Board packs, approvals, and time-sensitive documents - Seamless coordination across professional and personal priorities, with minimal escalations What You Will Do - Diary & Schedule Management: Manage the CEO's calendar; issue daily briefings; weekly look-aheads; and proactively prioritize high-value appointments. - Meetings & Executive Support: Coordinate meetings, agendas, minutes; track action items; manage approvals and expense reconciliations. - Board & Shareholder Liaison: Liaise with the Board, Chairman, and Shareholders; coordinate Board meetings and packs with discretion. - Communication: Manage the CEO's inbox and calls; draft correspondence and announcements on the CEO's behalf. - Personal Affairs Management: Organize the CEO's personal records, travel, household matters, and private engagements. How Success Is Measured - Zero confidentiality breaches across professional and personal matters - Accurate, timely calendar management with no missed commitments - Smooth coordination of Board meetings and documentation - Strong working relationships with executive, Board, and household stakeholders - Positive feedback on discretion, professionalism, and responsiveness You will thrive here if you have… - Bachelor's degree in Business Administration or related field - Minimum 5 years' experience supporting C-level executives, ideally in a confidential capacity - Fluent in English & Arabic (spoken & written) - A personal commitment to health, wellness, and fitness, aligned with the values of the CEO's office - Proactive, discreet, highly organized, and composed under pressure - Strong judgment and excellent interpersonal skills - Tech-fluent and responsive across time zones when business demands it Competencies we value - Discretion - Safeguarding confidential and sensitive information at all times - Organization - Structuring priorities and managing complexity with ease - Communication - Clear, professional, and timely correspondence - Initiative - Anticipating needs before they're raised - Composure - Staying calm, efficient, and solutions-focused under pressure