Executive Administrative Assistant

Job purpose Providing administrative and organizational support to the Chief Investment Officer to enhance the efficiency of daily operations, improve coordination and follow-up across departments, ensure the readiness of reports, meetings, and supporting materials, and facilitate timely decision-making. Responsibilities - Manage the Chief Investment Officer’s schedule calendar and meetings. - Coordinate internal and external meeting invitations and arrangements. - Monitor scheduling conflicts and business priorities. - Prepare visit schedules and official meeting arrangements. - Follow up on the implementation of directives and decisions issued by the Chief Investment Officer. - Coordinate with various departments to obtain required updates and information. - Maintain tracking logs for projects, committees, and key initiatives. - Prepare periodic reports on the status of completed and overdue tasks. - Prepare presentations and executive materials. - Collect and compile data required for periodic reports. - Draft executive summaries and meeting minutes. - Review document formatting and quality before submission for approval. - Manage incoming and outgoing emails and correspondence. - Maintain electronic filing and document archiving systems. - Follow up on official letters, circulars, and requests. - Ensure the confidentiality of information and documents. - Prepare meeting agendas. - Record meeting minutes and track action items and decisions. - Coordinate with attendees and prepare required meeting materials. - Follow up on the implementation of recommendations and decisions. - Coordinate travel arrangements, bookings, and visits when required. - Follow up on procurement requests and administrative service needs. - Assist in organizing events, workshops, and corporate activities. - Support special initiatives and projects of the Executive Management. Qualification & Experience: - Bachelor’s Degree or Diploma in Business Administration, Public Administration, Office Management, or a related field - 3 to 6 years of experience in executive support, office management, or executive secretarial roles. - Previous experience in investment companies, government entities or semi-government organizations is preferred.

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