Secretary-Project Execution

Job Description Roles and Responsibilities - Provide comprehensive secretarial and administrative support to the Head of Department (HOD) and departmental team to ensure smooth daily operations. - Manage calendars, schedule meetings, prepare agendas, record meeting minutes, and maintain accurate records and action trackers. - Develop, maintain, and administer document control systems, ensuring proper filing, tracking, and retrieval of departmental records. - Perform administrative duties including data entry, correspondence management, document preparation, printing, scanning, and filing. - Coordinate travel arrangements, including flight bookings, hotel reservations, visa processing, and travel expense claims. - Raise and monitor purchase requisitions for departmental requirements and ensure timely processing of administrative purchases. - Monitor and maintain departmental stationery, office supplies, and inventory to support uninterrupted operations. - Support departmental staff with day-to-day administrative activities and assist in the execution of special projects and ad hoc assignments. - Organize employee engagement activities such as birthdays, recognition programs, onboarding events, work anniversaries, and farewell gatherings. - Ensure confidentiality, professionalism, and effective communication while liaising with internal and external stakeholders. Qualifications & Experience - High School Diploma or equivalent qualification. - 5 to 7 years of administrative/secretarial experience, preferably within the Gulf region. - Proficiency in Microsoft Office applications and administrative systems/tools. - Strong organizational, communication, multitasking, and time management skills.