Legal Administrator

RESPONSIBILITIES Legal Administration & Documentation Management - Manage and maintain legal documents, contracts, and records securely - Ensure accurate filing, indexing, and retrieval (digital & physical) - File executed agreements and CAS approvals with proper taxonomy - Maintain template library and control access - Support document retention and corporate records compliance - Develop user guides and FAQs Document Formatting & Quality Control - Maintain document formatting standards (Word, TOCs, references) - Ensure completeness of contract packs (annexures, schedules, etc.) - Review final PDFs for accuracy, pagination, and quality - Provide fast, client-ready formatting support Legal Intake & Triage - Manage LIS queue: triage, assign, and track requests - Follow up on missing inputs and resolve system issues - Monitor and report SLA performance Contract & Process Coordination - Support preparation of contracts, NDAs, and legal documents - Coordinate approvals, signatures, and execution workflows - Ensure compliance with DoA and CAS requirements - Liaise with stakeholders to drive timely completion Compliance & Governance - Maintain corporate records and statutory documentation - Track deadlines and flag compliance risks Stakeholder Management - Act as key liaison between Legal, internal teams, and external parties - Manage communications and follow-ups with legal advisors Reporting - Prepare reports on legal activities and contract status - Maintain dashboards and trackers - Monitor legal spend and budgets QUALIFICATIONS - 2–5 years’ experience in legal administration or corporate legal support (regulated industry experience preferred) - Strong knowledge of contract management, corporate governance, and compliance processes - Proficient in MS Office and document management systems - Highly organized with strong attention to detail, stakeholder management skills, and high standards of confidentiality and integrity