Academic Appointments Partner

The Academic Appointments Partner plays a key operational role in supporting academic appointment processes. Reporting to the Head of Academic Appointments, the role is responsible for the accurate, timely, and professional execution of appointment-related activities. The Partner works directly with academic departments and administrative offices to ensure smooth processes, clear communication, and high-quality experience for candidates and faculty. Key Responsibilities: - Administer the end-to-end academic appointments processes, including recruitment support, appointment documentation, contract preparation, and reappointments. - Assist in planning and executing recruitment initiatives, events, and on-campus interviews, ensuring professional coordination and delivery. - Manage interview scheduling and communications with candidates and search committees to provide efficient, transparent, and welcoming candidate experience. - Prepare interview materials and support search committees in evaluating candidates and compiling feedback. - Serve as the primary liaison for candidates throughout the recruitment and appointment cycle, providing timely updates and maintaining positive engagement. - Provide operational support to Deans, Department Chairs, and academic leadership by guiding them through appointment procedures and institutional requirements. - Collaborate with HR, Legal, Research, and other administrative offices to coordinate contracts, onboarding, visa processing, relocation, and benefits administration. - Ensure all academic appointment activities comply with university policies, procedures, and applicable accreditation and regulatory standards. - Maintain accurate and confidential records in applicant tracking and appointment systems, ensuring data integrity and compliance. - Respond promptly and professionally to inquiries from faculty, administrators, and candidates, ensuring clear and consistent communication. - Contribute to continuous improvement by identifying process gaps and recommending enhancements to appointment workflows and systems. - Support international and strategic recruitment efforts by fostering consistent, high-quality candidate engagement and experience. - Assist in developing and delivering training sessions, reference materials, and communication tools to build institutional awareness of appointment procedures and best practices. - Perform all other duties as reasonably directed by the line manager that are commensurate with these functional objectives. Academic Qualification: - Bachelor’s degree in higher education administration, business administration, or a related field. - Master's degree in a related field is preferred. Professional Experience: Essential - At least 5 years of experience in academic administration, HR operations, or related roles in higher education. - Knowledge of academic appointment processes, recruitment practices, and higher education operations. - Strong organizational and problem-solving skills with attention to detail. - Ability to work collaboratively with multiple stakeholders and manage competing priorities. - Excellent communication and interpersonal skills. - Proficiency in using HRIS, workflow systems, and data management tools. Preferred - Working proficiency in additional languages is an advantage.

• Senior Research Appointments Partner - Office of Academic Appointments (Fixed-Term for 3 years)

  New York University Abu Dhabi · Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates