Contracting Specialist

Job Summary: - Support the end-to-end administration of contracts by preparing contractual documentation, coordinating reviews and approvals, maintaining complete and accurate records, and monitoring key obligations, milestones, renewals, and close-out requirements. The role supports compliant and timely contract execution in accordance with Golf Saudi policies, approved templates, delegated authorities, and applicable requirements. Responsibilities: - Prepare and maintain contracts, amendments, change orders, extensions, renewals, non-disclosure agreements, and related documentation using approved templates and inputs. - Coordinate contract review, approval, signature, and distribution workflows with Procurement, Legal, Finance, and relevant business stakeholders. - Check contractual documentation for completeness, accuracy, required approvals, supporting documents, and alignment with approved commercial terms. - Maintain the contracts register and repository, ensuring accurate indexing, version control, confidentiality, accessibility, and complete audit trails. - Track contract dates, deliverables, obligations, performance securities, insurance, renewals, expirations, and close-out actions, and escalate upcoming or overdue items. - Support the preparation of contract summaries, correspondence, notices, meeting records, and status reports for management review. - Coordinate with contract owners and suppliers to obtain required documentation, clarify administrative matters, and follow up on outstanding actions. - Support contract variations and claims administration by compiling records, validating documentation, and routing submissions for review and approval. - Monitor contractor and supplier compliance with contractual requirements and maintain records of exceptions, corrective actions, and follow-ups. - Assist with contract handover, mobilization, performance review, renewal assessment, and close-out activities. - Support audits and governance reviews by providing complete, accurate, and traceable contract documentation. - Handle contractual and commercial information in accordance with confidentiality, records-management, and data-protection requirements. - Identify recurring administrative issues and recommend practical improvements to contract templates, trackers, controls, and workflows. Role Qualifications: Educational Background: - Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, Law, Finance, Engineering, or a related field. Experience: - 2+ years of relevant experience in contracts administration, contract management, procurement, commercial operations, or a related field. Technical Skills: - Contract lifecycle administration; contractual documentation and records management; contract registers and obligation tracking; review and approval coordination; change, renewal, and close-out support; commercial correspondence; reporting and data accuracy; proficiency in Microsoft Office and contract or ERP systems. Soft Skills: - Attention to detail, organization, analytical thinking, communication, stakeholder coordination, time management, problem solving, discretion, and commitment to quality. Competencies: - Customer Centricity - Operational Excellence - Teamwork & Communication - Commitment & Ownership Technical Competencies: - Contract Lifecycle Administration - Contract Documentation & Records Management - Contract Compliance & Obligation Tracking - Commercial Coordination & Correspondence - Governance, Controls & Audit Readiness - Contract Reporting & Data Accuracy

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