Procurement Officer – Construction / Facilities Management

Job Purpose: We are looking for a proactive and detail-oriented Procurement Officer with a minimum of 5 years of experience to support procurement operations (Construction / Facilities Management). The role involves sourcing suppliers, obtaining quotations, issuing purchase orders, coordinating deliveries, maintaining procurement records, and ensuring compliance with company policies and procurement procedures. Key Responsibilities: - Source suppliers and obtain competitive quotations for materials, equipment, and services. - Prepare and issue Requests for Quotation (RFQs) and evaluate supplier proposals based on price, quality, delivery timelines, and technical compliance. - Create and process Purchase Orders (POs) ensuring all supporting documentation is complete and accurate. - Coordinate with suppliers regarding order confirmations, delivery schedules, and required documentation. - Monitor order progress and follow up on deliveries to ensure materials are received on time. - Maintain accurate procurement records, supplier databases, quotations, contracts, and purchase orders. - Collaborate with internal stakeholders to clarify specifications and procurement requirements. - Support supplier registration, evaluation, and performance monitoring processes. - Ensure purchased goods and services meet company standards and technical requirements. - Track procurement activities and provide regular status updates to relevant departments. - Liaise with Finance regarding invoices, supplier documentation, payment terms, and invoice reconciliation. - Support contract administration and maintain proper document filing systems. - Assist in resolving supplier issues, including shortages, claims, damaged deliveries, and quality concerns. - Maintain confidentiality of pricing, contractual terms, and commercial information. - Ensure all procurement activities comply with company policies, ethical standards, and applicable regulations. Required Qualifications & Experience: - Bachelor's degree in supply chain management, Business Administration, Procurement, Logistics, or a related field. - Minimum 5 years of procurement experience, preferably within engineering, construction, manufacturing, industrial, or corporate environments. - Proven experience in vendor sourcing, RFQ management, purchase order processing, and supplier coordination. - Experience working with ERP systems such as Oracle, SAP, IFS, Microsoft Dynamics, or similar platforms.