Finance & Administration Management Assistant

Industry: Media & Entertainment Reporting To: Deputy CEO & Deputy CFO About the Role Our client is a leading and well-established media and entertainment organization with a strong regional presence. The organization is seeking a highly organized, commercially aware, and detail-oriented Finance & Administration Management Assistant to provide high-level administrative, coordination, and operational support to the Deputy CEO and Deputy CFO. Key Responsibilities Executive & Management Support - Provide comprehensive administrative and coordination support to the Deputy CEO and Deputy CFO. - Manage complex calendars, meetings, appointments, and executive schedules. - Coordinate internal and external meetings, including preparing agendas, presentations, and supporting documentation. - Prepare meeting minutes, action points, and follow up with relevant stakeholders to ensure timely completion. - Coordinate executive correspondence, reports, presentations, and confidential documentation. - Handle sensitive business and financial information with a high level of discretion and confidentiality. - Support the executives in preparing for management meetings, leadership reviews, and strategic discussions. Finance Coordination - Assist the Deputy CFO with day-to-day coordination of finance-related activities and requirements. - Organize and maintain financial reports, budgets, forecasts, presentations, and supporting documentation. - Coordinate with Finance, Accounts, Procurement, and other departments to obtain required information and documentation. - Assist in tracking financial approvals, invoices, payments, expenses, and other finance-related requests. - Maintain organized records of financial and administrative documentation. - Support the preparation and consolidation of management reports and presentations. - Follow up on pending financial approvals and ensure deadlines are met. - Assist with budget tracking and monitoring of administrative and operational expenses where required. Administration & Operations - Coordinate administrative matters across departments and ensure timely follow-up on management requests. - Maintain structured filing systems for confidential corporate, financial, and administrative documents. - Coordinate travel arrangements, accommodation, meetings, and itineraries for senior management when required. - Assist with expense claims, purchase requests, contracts, and administrative documentation. - Liaise with internal departments and external stakeholders on behalf of the Deputy CEO and Deputy CFO. - Support the smooth execution of management-level administrative and operational requirements. - Maintain trackers for key actions, deadlines, approvals, and deliverables. Stakeholder Coordination - Act as a central coordination point between senior management and internal departments. - Build effective working relationships with Finance, HR, Legal, Procurement, Operations, and other business functions. - Follow up proactively with stakeholders and escalate delays or critical matters where appropriate. - Ensure communication and documentation flow efficiently between management and relevant teams. Requirements - Bachelor's degree in Finance, Accounting, Business Administration, Management, or a related field. - 3–6 years of relevant experience in executive assistance, finance administration, management support, or a similar role. - Experience supporting senior executives, C-suite leaders, CFOs, CEOs, or senior finance management is highly preferred. - Strong understanding of finance and administrative processes. - Excellent skills in Microsoft Office, particularly Excel and PowerPoint. - Strong organizational and time-management abilities. - Excellent written and verbal communication skills in English. - Ability to manage multiple priorities and work effectively in a fast-paced environment. - Strong attention to detail and accuracy. - High level of professionalism, discretion, and confidentiality. - Strong follow-up and stakeholder-management skills. - Ability to work independently and anticipate the needs of senior management.