Office Manager

Job Description – Office Manager Job Title: Office Manager Location: Saudi Arabia Job Purpose The Office Manager is responsible for managing the day-to-day administrative operations of the office and ensuring a professional, organized, and efficient working environment. The role oversees office administration, facilities, supplies, vendors, employees' administrative requirements, and coordination with internal and external stakeholders. Key Responsibilities 1. Office Administration - Manage the daily administrative operations of the office. - Ensure the office is organized, clean, professional, and fully operational. - Develop and implement administrative procedures and workflows. - Coordinate internal meetings, appointments, and office activities. - Manage incoming and outgoing correspondence and administrative documents. - Maintain proper filing systems and office records. - Ensure confidentiality of sensitive company and employee information. 2. Facilities Management - Coordinate office maintenance, repairs, cleaning, security, and other facility requirements. - Follow up with maintenance and service providers to ensure timely completion of work. - Monitor office equipment, furniture, utilities, and general facilities. - Ensure compliance with health, safety, and workplace requirements. - Coordinate office relocation, expansion, renovation, and workspace arrangements when required. 3. Employee Administrative Support - Support employees with general administrative requirements. - Coordinate office access cards, parking, seating arrangements, and other workplace needs. - Coordinate with HR, IT, Finance, and other departments regarding employee-related administrative matters. - Support onboarding arrangements for new employees, including workstations, access, office equipment, and required administrative preparations. 4. Meetings & Events - Coordinate internal meetings, workshops, conferences, and company events. - Arrange meeting rooms, catering, equipment, transportation, and other logistical requirements. - Coordinate VIP visits and business guests when required. - Ensure all meeting and event arrangements are completed professionally and on time. 8. Travel & Logistics Support - Support business travel arrangements when required. - Coordinate transportation, accommodation, and other administrative logistics. - Assist management and employees with travel-related administrative requirements. 9. Team Management - Supervise administrative and office support staff when applicable. - Assign duties and responsibilities and monitor performance. - Prepare work schedules and ensure adequate coverage. - Provide coaching and guidance to administrative team members. - Conduct performance evaluations and recommend development opportunities. 10. Reporting - Prepare regular reports on office operations, expenses, facilities, vendors, and outstanding issues. - Escalate operational problems and urgent matters to management. - Provide recommendations to improve office efficiency and employee experience. Key Performance Indicators (KPIs) - Office operational efficiency. - Timely completion of administrative requests. - Office maintenance and facility readiness. - Employee satisfaction with administrative services. - Vendor and service provider performance. - Office expenses versus approved budget. - Inventory accuracy and availability. - Timely renewal of contracts, licenses, and service agreements. - Successful coordination of meetings and company events. - Compliance with company policies and procedures. Qualifications & Experience - Bachelor's degree in Business Administration, Management, Office Administration, or a related field. - Minimum 5–8 years of relevant experience in office management or administration. - Previous experience managing administrative teams is preferred. - Experience in facilities, vendor, and service-provider management. - Good knowledge of administrative procedures and office operations. - Strong knowledge of Microsoft Office applications. - Excellent communication and interpersonal skills. - Strong organizational and time-management skills. - Good command of English and Arabic is preferred.

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