Snr / Executive Assistant, Operation Theatre Administration

Overview This role is responsible for managing administrative functions to ensure smooth operations of the Operating Theatre (OT). Job Responsibilities - Billing and charging matters - Timely verification of each day’s surgery charges for patients and ensure all charges are properly interfaced to the billing system and are accurate and free from errors - Follow up with vendors and nurses for any charging issues - If needed, submit request to Business Office to block patient bills for charge adjustments - Procurement and management of OT supplies and equipment - Assist on any procurement matters, such as purchase of OT supplies under consignment or blanket order, OT equipment, and other services necessary for the smooth operations of the OT - End-to-end process for purchases, including but not limited to obtaining quotation, raising purchase requests, arranging delivery, processing invoices, and delivery orders for billing - Work with MMD on inventory levels for stock and non-stock items - Tracking consumption rates, contract balance values, and working with vendors, nurses and other operations colleagues for projection, top-up or extension of Purchase Orders - Assist with tracking and monitoring of CAPEX and OPEX usage in assigned area - Requisite, control and maintain utilization of office supplies in the assigned area - Other Administrative Duties - Daily updates of OT listing schedule to surgeons - Maintain charge forms and charge codes in Operating Theatre Reporting System (OTRS) - Ordering of pantry and stationary supplies, ensuring they are at par level - Printing of implant cards for patients who had implant surgeries - Submit AOH and EHOT claim forms for surgeons to HR Requirements - Diploma or equivalent professional qualifications. - Minimum 2 years of experience in clerical and administrative duties. - A good understanding of accounting and figures. - Good computer skills in Word, Excel and Power Point. - Good communication and interactive skills. - Able to work independently. If the role sounds interesting to you, please contact ‘careers_alexandra@nuhs.edu.sg’ to understand more on the role. Please indicate the position that you are interested in the subject heading. - Only Singapore Citizens and Singapore Permanent Residents may apply.