HR Admin Assistant

About the Role We are looking for a bilingual (Mandarin/English) HR generalist to join our Singapore team as a HR Admin Assistant. This is a hands-on, generalist role covering the full spectrum of HR operations — from recruitment and onboarding to compliance, payroll support, and office administration. Key Responsibilities Talent Acquisition - Manage end-to-end recruitment: job description development, candidate screening, interview coordination, offer negotiation, contract preparation, onboarding and offboarding. - Source candidates via LinkedIn Recruiter, MyCareersFuture, JobStreet, Indeed, and other relevant platforms. - Maintain the company's external recruitment presence, including careers page and LinkedIn company page. HR Operations & Compliance - Maintain employee records, HR systems, and documentation. - Support Employment Pass (EP) applications and ensure ongoing compliance with MOM regulations and other statutory requirements (CPF, IRAS). - Assist with relocation support for incoming employees, including work pass matters and settling-in logistics. - Support monthly payroll preparation. - Help establish and improve employee benefits programs and internal HR SOPs. Administration & Office Support - Handle day-to-day office administration: supplier management, reimbursements, travel arrangements, supplies replenishment, team events. - Coordinate with vendors on office facilities, IT infrastructure, and procurement. - Liaise with government agencies as needed (e.g. MOM) on HR-related matters. Executive Support (as needed) - Provide administrative support to leadership, including scheduling and coordination. Requirements - 1–3 years of experience in HR, recruitment, or a related administrative role. - Fluent in Mandarin and English (spoken and written), able to work across bilingual teams and documentation. - Familiarity with Singapore employment regulations (MOM, CPF, IRAS) is a plus, but not required — willingness to learn is key. - Strong organizational skills and attention to detail; comfortable owning processes independently. - Prior recruitment/sourcing experience (agency or in-house) is a plus. - Proactive, resourceful, and comfortable in a lean, fast-paced startup environment.

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